At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: November 10, 2020
The Departments of Molecular and Cell Biology (MCB) and Integrative Biology (IB) together are among the largest academic departments at UC Berkeley. By several measures (including number of faculty and students, budget, and assigned square feet), these departments are larger than many UCB colleges and schools. The two departments represent over 186 faculty FTE (including Adjuncts, Professors of the Graduate School, active emeriti and 15 HHMI professors); 77 Researchers and Specialists; 150 post-doctoral researchers; 375 graduate students; 80 department staff members; and total state and extramural payroll of approximately 1000 (including Graduate Student Instructors, Graduate Student Researchers and research staff). Financial resources include approximately $51M in annual extramural funding (which accounts for over half of the total sponsored research awards in the College of Letters & Science) and over $46M other fund sources. The department has 1,800 declared undergraduate majors and a total annual enrollment in classes of ~20,000. Department personnel are currently housed in eight buildings located in three widely separated parts of the campus.
The Department Financial Analyst position provides in depth financial support and analysis for a broad range of departmental activities and funds for these three units (BDS, IB and MCB).
Manages NIH and NSF Training grants for MCB and IB in collaboration with Department GAO unit manager; budgets funding from Block Grants, Department funds, Gifts and Endowments, Dean's Office and Graduate Division in order to maximize all available resources.
Manages and maintains IB and MCB department finances as assigned. Ensures funds balances are not in deficit. Resolves deficits where they occur. Applies financial analysis concepts (i.e., reporting, accounting, accounts receivable, accounts payable, collections and billing), to resolve issues, and improves business processes providing procedures and policy recommendations.
Proactively provides cash flow, fund balance, and monthly reports for IB department and MCB Graduate Office to the Finance Director.
Manages unit budgets, student awards, gift and endowment funds, reconciles General Ledger, prepares financial and budget journals and troubleshoots problems.
Provides quarterly Cal Planning analysis and quarterly financial reporting. Participates in the annual CalPlanning budget and forecast process and quarterly forecast updates. Coordinates with colleagues, the Dean's office, and the Campus Budget Office to enter data, run reports, and meet deadlines related to the forecast and budget processes.
Prepares custom Cal Answers Financial reports, payroll exception reports, and encumbrances reports as needed.
Oversees Procurement Card program.
Uses UCPath system to enter payroll information and research discrepancies.
Determines fund sources for various departmental expenditures ensuring appropriateness and maximum reimbursement from other campus units. Processes financial transactions related to faculty expenses (Removal, Startup and Retention).
Performs ad-hoc projects as needed including cost benefit analysis.
Conceives and maintains integrity of the Department Chart of Accounts for IB, MCB and BDS. Maintains and enters information into the L&S commitments database. Updates chartstrings to comply with central campus changes in policy and procedures for assigned fund portfolios. .
Manages IB Stable Isotope Recharge unit and cross trains with other Recharge Analyst to assist with desk coverage during absences or during peak times of various workflows. Serves on campus committees and works on special projects both departmental and campus wide as assigned.
Meets all government reporting requirements for related financial activities and specifically the training grants. Maintain compliance with SAS 115 requirements, completing and documenting required reviews for assigned dept IDs on a monthly basis.
Continuously assesses departmental financial processes to ensure that standards, fiscal control and accountability are adhered to. Streamlines workflows for efficiencies and high quality service.
Continuous learning through UC online learning, external courses, industry reading, or special projects.
Experience with using standard financial planning and analysis methodologies including budgeting and forecasting, ability to interpret campus policies, and implement standard fiscal close practices.
Highly developed independent analytical ability, critical thinking skills, financial modeling and ability to independently gather, organize, and perform financial analysis assignments.
Broad knowledge of financial analysis, reporting techniques, risk management planning, accounting and payroll. Strong problem solving skills and the ability to define issues clearly are essential. Ability to analyze fiscal data, information, and present in a logical format.
Requires ability to present information in a clear and concise manner both in writing and verbally.
Knowledge and experience in NIH and NSF Training Grants.
Proficient use of Microsoft Office, common desktop/web applications, and ability to quickly learn high level Oracle Financials such as Cal Answers, Cal Planning, SmartView, Essbase, UCPath.
Political acumen to work collaboratively with a diverse group of staff, faculty and managers both within the unit and across campus.
Ability to adapt to a constantly changing environment due to external and internal requirements.
Experience in using automated financial systems in financial projection, tracking, reporting and analysis. Ability to run queries, extract and analyze accounting information from an automated financial system, creating Excel Spreadsheets and preparing customized reports for management decisions.
Ability to work independently and as a team member: take initiative, prioritize work and manage multifaceted projects with competing deadlines.
Strong writing and oral communication skills to communicate financial concepts to non-financial audience.
Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
This is a monthly paid (exempt) position. Salary will be commensurate with experience within the range of $70,000 - $80,000, annually.
For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.