When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it's just one of the many reasons why we rank as one of the top hospitals in the nation by U.S. News & World Report.
Cedars-Sinai Medical Center is an organization known nationally for excellence in cancer treatment, research, and education.
The Hematology and Cellular Therapy division is seeking for a highly motivated Sr. Administrative Assistant to provide administrative support and contribute to our mission of providing word-class health care and the best quality service to our patients and communities.
We invite you to consider this exciting opportunity and provide us with an opportunity to learn more about you and your skills!
What will you be doing in this role?
Under general supervision, provides administrative support to the Division Medical Director, coordinating all administrative activities of the Division of Hematology and Cellular Therapy. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Coordinates the clerical and administrative staff workflow through the office. Coordinates and administers Human Resource and Payroll functions and participates in budget review and financial processes.
Primary Duties and Responsibilities may include, but are not limited to the following:
Coordinates and maintains applicable program schedules and agendas; which may include tracking deadlines, deliverables, communication with management and/or stakeholders.
Interfaces with other departments, staff, leaders and/or other partners in the administration of the program.
Provide coordination of applicable logistics or information as directed by leadership.
Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral in the promotion and administration of the program/project.
May actively represent the program and/or the organization.
Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties.
May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program.
Supports the development and management of program budgets; maintain and track all supporting budget/financial files and documents.
Interface with other departments, vendors and applicable community parties as needed.
Responsible for creating reports for management in the evaluation of the program performance or day-to-day operations. May also be responsible for documenting and tracking program compliance.
May provide feedback to management and make recommendations regarding program operations and/or procedures.
Provide general administrative support to the Division Director.
Responsible for division and director record keeping and preparation of reports.
Coordinate directors travel and external meeting planning.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.