In close collaboration with its director, development and primary coordination of undergraduate co-curricular programming associated with the following Program on the Global Environment brands:their signature Frizzell Speakers Series (to include organization of a high-profile guest lecture, plus an ongoing series of discussion/lunch-and-learn events); the Watershed Initiative (a new interdisciplinary collaboration organized between HCD and SSCD that will include new coursework, a Chicago Studies Quarter, and a yet-to-be-determined set of co-curricular programs), and the Environmental Frontiers collaborative (a student employment and research collaboration with the Mansueto Urban Institute and the Office of Facilities to make campus operations more sustainable).The position will also have principal responsibility for student-facing programming developed by PGEâ™s Student Advisory and Research Council (SARC), and will oversee that groupâ™s initiatives on behalf of PGEâ™s director.
In close collaboration with Chicago Studiesâ™ director and faculty directors, coordination of new, singular, and/or recurring events and series, including book discussions, author presentations, neighborhood-based/virtual tours, in-person or virtual urban treks, and similar programming on behalf of the Collegeâ™s urban curricular programs and especially in conjunction with concurrent virtual/hybrid/in-person course offerings across the College. Responsibilities will include creative input on the event itself, assistance in recruiting presenters or generating content, tracking expenses and making purchases associated with the event, providing logistical support (arranging space, A/V, transportation, catering), marketing materials & support, a social media campaign, material for distribution at the event, staff support for the event itself, creation of pathmaking resources to connect student participants to other Chicago-focused opportunities, and documentation/evaluation after each event.
Coordination with critical campus and off-campus partners in the planning and execution of collaborative events, including the Office of Civic Engagement; the Pozen Family Center for Human Rights; UChicago Arts; the Mansueto Institute for Urban Innovation; a range of College departments/programs; and Chicago libraries, museums and civic institutions. Responsibilities may vary from event to event, but will consistently include event conceptualization; identification and recruitment of speakers and other headline participants; management of event logistics (space, A/V, catering, transportation); promotion and documentation of events; and development of pathmaking materials to connect student participants with related curricular and co-curricular opportunities after each event.
Management, promotion, coordination, and execution of Chicago Studiesâ™ annual, signature co-curricular events (âœDiscover Chicagoâ events) and/or their virtual analogues, including neighborhood bike tours with Dean Boyer, support of the City of Chicagoâ™s Point-in-Time Homeless Count, and the international Janeâ™s Walks festival. As above, specific responsibilities may vary event-to-event, but will include development of the event plan and content, tracking of expenses and procurement of supplies, arranging event logistics, staffing events, creating pathmaking materials, and documenting/evaluating each event. Responsibilities may also include creation of new Chicago Studies-branded co-curricular events, if necessitated by circumstances or in support of the Collegeâ™s evolving priorities during the 2020-2021 academic year.
Implementation of virtual/in-person Chicago Studies workshop series, to include facilitation/training of facilitators and the development of supplemental content to ongoing student development.
Oversight of the monthly Chicago Studiesâ™ Conversations series (with Chicago Studiesâ™ Preceptor). The program coordinator will work with the Preceptor in choosing the topic for each roundtable (2-3 per quarter); identifying and recruiting panelists for each discussion; securing and setting up an appropriate venue and/or setting up and rehearsing a virtual panel in Zoom with all participants; preparing a topical resource (with input from the panelists) that offers student participants meaningful curricular and co-curricular opportunities to study and/or engage with that topic further after the event; document the event via social media and the Chicago Studies website & newsletter; and add the registration list for the event to the Chicago Studies listhost.
Support for Chicago-focused Orientation and Pre-Orientation activities, as well as ongoing academic year information sessions and promotion events for urban curricular programs.
Management of logistics associated with co- and para-curricular programming, including that associated with Chicago-focused classes, and also to include tracking of expenses for the sake of supporting timely financial reconciliation of costs associated with programming and experiential learning by Chicago Studiesâ™/PGEâ™s directors.
Creation of weekly newsletter, social media posts, and other web content (with support from undergraduate communications assistant).
Maintains guest lists and assists with mailing invitations and creating brochures for the event.
Compiles data to be used in event and program evaluation. Contributes to improvements by implementing ideas as they are identified, with general direction from others.
Performs other related work as needed.
Bachelor's degree with an academic background in urban and/or environmental studies.
Working knowledge of University of Chicago culture.
At least 2 years personal involvement in the College or other University unit.
Strong familiarity with the people, neighborhoods and institutions of the City of Chicago.
4+ years with demonstrated direct engagement with the people, neighborhoods and institutions of the City of Chicago.
Experience and/or interest in higher education.
2+ years documented experience working in an office environment.
Strong interpersonal skills, including excellent verbal and written communication skills.
Ability to earn trust in relationships with others by consistently demonstrating integrity (honesty, consistency, and reliability) discretion, and professional competence.
Manage time-sensitive and confidential situations with tact.
Excellent skills working both independently and as a team member.
Energy, creativity, and enthusiasm.
Demonstrated customer service skills.
Exemplary attention to detail.
Demonstrated experience in project and/or event management and execution.
Highly proficient organizational skills, attention to detail, and the ability to manage a variety of tasks simultaneously.
Work under pressure and resourceful and creative when problem-solving.
Advanced proficiency in Microsoft Office Suite.
Familiarity and knowledge of the University of Chicago, its systems, and constituents.
Experience with or ability to learn various website platforms, including but not limited to Expression Engine, Voices, Drupal, and PHP.
Cover letter (required)
References Contact Information, (one academic, one professional) (required)
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