This position reports to the Assistant to the President and Special Projects Coordinator *Administrative Responsibilities*: •Prepare written correspondence, flyers, invitations, and various documents •Record, track, and process incoming documents for the President's Office •Process and track purchases for the President's Office; maintain budget and related documentation •Maintain databases and spreadsheets •Recognize employee special occasions •Serve as co-collaborator for weekly internal news publication •Retrieve student data as needed using the student information system •Make copies, distribute correspondence and mail •Maintain paper and electronic files •Serve as backup for gift management processing •Order office supplies and oversee supply inventory •Assist with projects for members of the President's Staff *Receptionist/Scheduler*: •Serve as the reception point and information source for visitors; direct and screen as appropriate •Provide multi-line phone support using exceptional customer service skills; direct and screen •Receive, screen, and schedule requests for meetings with the President •Coordinate parking for special guests •Maintain President's Outlook calendar daily, tracking out-of-office schedules for members of President's staff •Work with a team on a rotational basis to ensure daily events and meetings are posted for the public •Electronically schedule reservations for PVCC conference rooms and event spaces •Aid in securing travel needs for President; process travel reimbursements for College Board Members •Serve as back-up office coverage for President's Staff administrative assistants Assist in coordination of meetings, events and special projects •Provide comprehensive planning and logistical support for the Assistant to the President and Special Projects Coordinator with college activities, meetings, and events such as graduation, awards ceremonies, and receptions. This may include logistics such as database creation, event setup and breakdown, parking, catering, ushering, and tracking of the aforementioned. •Assist Presidentâ™s Staff administrative assistants with event planning Serve as stand-in for Assistant to the President •Provide back-up as necessary to ensure office operations and assistance to President is maintained
HS diploma/GED required. Education or training in administrative support technology or related field or equivalent. Candidates must have proficiency in executive level office procedures and Microsoft Office; excellent interpersonal skills; strong verbal and written communications; planning and organization; managing multiple projects simultaneously; working independently; and good judgment relating to customer service and human relations. Exceptional customer service skills; command of confidentiality and tact are required; ability to manage interactions with visitors, students, faculty, and staff as well as public officials.
Internal Number: 26955
About Piedmont Virginia Community College
Virginia's Community College's educate 240,000 credit students annually and over 170,000 non-credit students at 23 Community Colleges with over 40 campus locations throughout the Commonwealth. Our mission is to provide comprehensive higher education and workforce training programs and services of superior quality. These programs are financially and geographically accessible to meet the individual, business, and community needs of the Commonwealth.