Senior Staff Assistant 5099BR National Technical Institute for the Deaf NTID Business Studies
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Detailed Job Description General Responsibilities:
Manage, reconcile and report on department budget, including Oracle management, monthly reconciliation. Maintain procurement card account, travel expense reports.
Provide administrative and clerical support to department chair including telephone support, general word processing, photocopying, filing, scheduling meetings, distributing mail, maintaining department files, and ad hoc project support.
Collaborate with faculty, registrar, Dean's office, Human Resources, Accounting/Payroll, shipping/receiving, Facilities Services (keys, office moves, etc).
Kronos time card management.
Respond to student, parent and community inquiries and requests.
Order equipment, instructional materials and office supplies.
Maintain chairperson's schedule and assist with organizing and supporting department events. Process personnel paperwork.
Perform all requirements associated with hiring new faculty, adjuncts and student employees.
Receptionist: greet/assist students, faculty, staff and visitors.
Accept deliveries of packages and supplies.
Directly hire, train and supervise student/lab assistants.
Maintain student files, mail-folders.
Process student forms including change of program, application for graduation, drop/add, etc. Register students for restricted sections (STARS/SIS).
Monitor and pursue co-op reports.
Process information for graduation/certification.
Assist with registration during SVP. Provide support for budget reconciliation for internal and external grants.
Oversee the department's lab and office computers, monitors, printers and servers.
Maintain and track inventory and equipment.
Ensure that labs are properly stocked with supplies.
Maintain lab reservations system.
Collaborate with NTID's Technical Services Department on new software and hardware upgrades and the department's file service and external vendors.
Load, upgrade and maintain software packages on the department's labs and office computers. Ensure the upgrades of software are current.
Monitor swipe access.
Required Minimum Qualifications
2 3 years administrative or related experience.
Computer literacy including proficiency in various campus computer systems, Microsoft Office products, e-mail and Internet.
Bookkeeping/accounting skills, preferably using Oracle.
Able to work well with multiple people requesting services.
Able to multi-task and meet deadlines. Be able to prioritize work.
Position requires self-initiative, self-direction, attention to detail and excellent organizational skills. Have the ability to make quick decisions and troubleshoot.
Must be able to manage multiple tasks at once.
Sign language skills or willingness to learn in order to be able to communicate with a variety of deaf and hearing individuals.
American Sign Language communication skills strongly preferred.
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. The direct link to this posting can be found here: https://sjobs.brassring.com/
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .