Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Biostatistics. This position is for the Medical School Campus.
This position will work in partnership with the new Office of Health Information and Data Sciences (OHIDS) with a range of academic units and strategic partners, including the Institute for Informatics (I2), the Division of Biostatistics, Bernard Becker Medical Library, and Office of the Chief Research Information Officer. The above represents an alignment of critical units across the School of Medicine that are integral in a top-tier academic medical institution.
The Grant Specialist II will be responsible for pre and post award and payroll sourcing activities for the Division of Biostatistics and the Institute for Informatics. This position will also work in close partnership with multiple medical school departments and divisions.
PRIMARY DUTIES AND RESPONSIBILITIES:
Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with the Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepares and reviews all agency forms for submission. Enters grant budgeting documents on line, as needed.
Identifies and collects potential grant applications/instructions for PIs.
Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensures that funds are carried forward as appropriate.
Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
Tracks and maintains online database of grants submitted, awarded, rejected, etc.
Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Ensures that human and animal study protocols are associated with the applicable proposal or award.
Oversees and coordinates the proper transfer of PI grant files into WashU and to new institutions or new departments.
Closes grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
Obtains signatures and forwards grant financial status reports to PI and senior leadership.
Updates grants lists monthly or when new fund numbers are received.
Attends training sessions/seminars related to position.
Assists senior leadership with special projects as requested.
Works with PIs to provide fund management and make any necessary budgetary changes.
Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.
Equivalent of a bachelor’s degree with four years of experience in accounting or a related field plus experience in grants administration or eight years of combined education and related experience.
Knowledge of AIS, HRMS, RMS, Adobe Acrobat, agency guidelines, etc.
Experience with Microsoft Office, including Word and Excel, PC.
Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
Effective analytic skills.
Effective verbal, written, and interpersonal communication skills.
The hiring range for this position is $47,986 - $61,194 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.