Research - Laboratory/Non-Laboratory, Staff/Administrative
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Office of Research has an outstanding full time opportunity for an Analyst.
Working with the Director of Finances and Reporting this position is responsible for managing the day-to-day fiscal operation of the Office of Research. This position will also assist with the planning, evaluation, preparation, implementation and monitoring of operating budgets and special projects. These responsibilities help the Office of Research’s seven units achieve their goals by providing expertise in a wide variety of areas of business, financial administration, analysis, and recommendations.
Provide primary budget oversight, reporting and analysis for day-to-day financial operations of OR and its units.
Serve as fiscal and budget resource. Assign, direct, and review the work of staff who maintain unit budgets/accounts.
Develop and maintain financial tracking systems.
Monitor budget status of units and assist with plans to resolve projected or actual variances.
Assist with annual budget development for all units in the Office of Research.
Provide consultation and advice to units to plan/build budgets for special projects or business case and budget requests for ongoing operational needs.
Participate in process improvement teams, offering suggestions to streamline and simplify systems and procedures, and improve processes and operations.
Ensure Workday costing allocations are correct.
Provide guidance to administrative coordinator who reconciles budgets/procards and who processes day-to-day purchasing activities, expense transfers and OSETs.
Supervise an administrative specialist who processes revenue transfers, processes budget revisions, manages OR’s position list, supports OR’s internal-to-UW funding programs, and supports financial spreadsheet maintenance.
Review financial projections provided by unit administrators to ensure expenditures and balances are in line with expectations.
Assist with yearly merit increase process.
Assist with fiscal year/biennium start/end activities (closing out budgets, ensuring yearly commitments are funded, RCR calculations, etc.)
Translate unit needs and objectives into financial assumptions to develop short-term and/or long-term planning documents.
Track and analyze monthly financial and payroll metrics to identify trends and anomalies.
Analyze Workday payroll reports to provide advice on merit increases and salary ranges.
Prepare internal-to-UW salary survey data.
Work with administrative specialist to ensure financial dashboards are operating properly.
Make recommendations on state and UW policies and processes, complex financial and operations analyses, and strategic planning.
Assist with the development of fiscal policies and procedures.
Prepare reports on a variety of financial topics.
Analyze unit needs and resources to forecast needs. Make recommendations to OR leadership (Vice Provost, Associate Vice Provosts, and unit directors).
Special Projects, Including Finance Transformation Activities
Financial management of $20M. Ensuring additional $100M is being managed appropriately.
Direct supervision of 1.0 FTE employee who processes revenue transfers, processes budget revisions, manages OR’s position list, supports OR’s internal-to-UW funding programs, and supports financial spreadsheet maintenance. Provide guidance to the work of an administrative coordinator who reconciles budgets/procards and who processes day-to-day purchasing activities, expense transfers and OSETs. Review documents and financial data provided by unit administrators.
Bachelor’s Degree in business, accounting, or a related field and four years of related experience.
Increasingly responsible administrative experience including budget management and data analysis.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Proficiency in excel including formulas, functions, and pivot tables.
Experience with UW’s administrative systems include BGT, MyFD, Workday, and the BI Portal.
Experience with a wide variety of budgets including gifts, grants, intellectual property revenue, self sustaining budgets, state funds, DOF funds, and RCR funds.
CONDITIONS OF EMPLOYMENT:
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.