Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
The Department of Psychosocial Oncology and Palliative Care (POPC) is composed of five divisions that offer unique services and conduct research with one important goal: To help patients and their families maintain the best quality of life during and after treatment.
The Pediatric Advanced Care Team (PACT) works closely with the child's medical teams, as well as with other staff members involved in caring for the child and family. The PACT Team works closely with our partners at Boston Children's Hospital. As an integral part of the care provided for children and adolescents at DFCI, the PACT Team also offers a wide range of supportive services to the patient and family in addition to their medical care.
This role will be predominantly remote through the end of 2020, with the potential for extension or partial remote work in 2021. Periodic on site work is expected
This position will primarily be responsible for the administrative support for the Clinical Director and Fellowship Director of the Pediatric Palliative Care Division.
This position may support multiple providers and will be responsible for coordinating departmental group meetings.
Responsible for high-volume patient appointment scheduling/reconciliation.
Prepares general correspondence, letters of recommendations, creates Excel spreadsheets, revises existing PowerPoint presentations and maintains biosketches and CVs.
Responsible for the planning and preparation of conferences/retreats, including booking the venue, coordinating speakers, arranging for audiovisual equipment and ordering of food services; may be involved in fundraising activities for the event. As part of event planning responsibilities, the maintenance of Continual Medical Education (CME), information renewals, and awareness of conflicts of interest is required.
Coordinates travel arrangements for individuals supported, as well as research personnel, postdoctoral candidates and visiting speakers.
Responsible for ordering of supplies and ensuring that equipment is maintained for the providers.
Answers phones and directs calls to appropriate parties.
Prepares monthly expense reports, performs Pcard reconciliations, processes requests for vendor payments and creates invoices.
May assist with the onboarding of new staff members.
May be responsible for academic and hospital appointment processes, and the maintenance of licenses, credentialing and certifications.
May be responsible for the recruitment support of candidates.
May be asked to be a representative in committees, cross-department responsibilities and/or task forces.
May be asked to cover for other administrative support staff during absences.
May be responsible for website maintenance as needed.
May coordinate office moves, meetings assignments, and equipment upkeep.
Bachelor's degree preferred
Minimum of 5-8 years relevant experience working in a medical or scientific research setting or comparable environment is preferred.
Excellent written and oral communication skills, including the ability to speak with patients or family members who may be under stress
Knowledgeable of computer applications including Microsoft Office, Microsoft Outlook, and Excel.
Strong customer service skills and the ability to interact professionally with peers, leadership and external contacts.
Must possess the ability to maintain confidentiality and pay attention to detail.
Excellent ability to organize, prioritize and follow-through.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.
Internal Number: 2020-20141
About Dana-Farber Cancer Institute
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to under-served members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.