Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this position is: 11-05-2020
Dept Marketing Statement The Humanities Academic Human Resources Office is seeking individuals who appreciate being on a team yet are self-motivated and self-reliant, are eager to participate in a fast-paced and collaborative environment, are mindful of inclusivity, are detail-oriented with strong customer service skills and embody the UC Santa Cruz Principles of Community. We encourage applicants with transferable skills and experience to apply.
The duties described and the percent effort assigned require reasonable flexibility, balancing heavier commitments and responsibilities in one area against lighter commitments and responsibilities in another, consistent with deadlines and the objectives of the unit.
Involves recommending, developing, implementing, administering, coordinating, and / or evaluating Academic Human Resources policies, labor contracts, statutes, programs, and procedures covering one or more of the following: academic recruitment, appointment, and advancement; compensation and salary administration; faculty welfare programs; visa procurement; benefits; payroll; training and development; faculty misconduct; and faculty equity.
Applies professional UC Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity.
Under general direction of the Academic HR Manager, the Academic Analyst will work as a key member of the Humanities Academic Human Resources Team. The position will be responsible for non-senate and academic student employee personnel/payroll: appointments and reappointments (synthesizing policy, contracts and reviews), J-1 visa processing, leaves of absences, payroll duties, funding entry, time and attendance, provide advice and consultation on all personnel matters concerning titles under purview, and other related duties as assigned. In addition to non-senate and student payroll, the candidate will be responsible for payroll and funding entry for senate faculty. The incumbent will be responsible for collaborating with departments and other campus units to deliver efficient and effective personnel/payroll services and ensure compliance with policy and procedures.
Pay, Benefits, & Work Schedule Salary Information: $27.54 - $32.33/hourly. Salary commensurate with skills, qualifications and experience.
Work Location: UC Santa Cruz Main Campus (see Additional Information section above)
Union Representation: None
Job Duties 45%
Under general supervision, provides advice and guidance on non-senate and academic student employee matters, as described below:
Track personnel actions and status in DivData, including appointments, reappointments, salary increases, merit increases, and all other actions. Communicate regularly with all Humanities Division programs, departments, colleges and other divisions to coordinate divisional Lecturer, non-Senate, and Academic Student Employee appointments, assuring timely submission of personnel files.
Provide interpretation of, and advice on, the features of personnel policies and procedures and contracts to academic employees, staff and administrators for appointments, employment, merit increases, reviews, salary actions, position classifications, etc. Areas of analysis include: equal opportunity and affirmative action in recruitments, proper title and salary, adherence to confidentiality in preparation of dossiers, candidate's access to confidential and non-confidential information, adequacy of evidence presented and correct review procedures at each level of review.
Analyze evidence to see that it supports recommendations of reviewers within the context of relevant Academic Personnel policies, MOU's (contracts) and campus implementing procedures; review dossiers; compute and set salaries; summarize teaching evaluations; highlight major policy or procedural issues and problems regarding recommended personnel actions, and recommend resolutions to problems; draft various personnel action letters.
Provide interpretation of and advice on the features of personnel policies and procedures and contracts to academic employees, staff and administrators.
Administer academic payroll transactions, including entry, review/approval, and funding entry for academic employees in UC Path.
Responsible for time and attendance and other payroll functions as required.
Give feedback on the effective operation of UC Path and on payroll policy matters, including issues and problem resolution.
Process leaves of absence; categorizing leaves properly (including Family and Medical leaves) and assuring that faculty member is informed of implications on pay and benefits. Process and administer non-senate academic workers' compensation claims and follow-up, including completion of proper paperwork, notification of supervisor, and completion of Supervisor's first report of injury.
As assigned, assist with non-senate complaints and grievances.
Under guidance from manager, counsels faculty and other academic staff concerning work-related problems, work-eligibility (visa) matters such as J-1 processing, and benefits considerations.
Regularly update internal policies, procedures, and documentation; develop and maintain information systems for compiling statistics and reports; produce reports for divisional, campus and systemwide units/personnel.
As assigned, assist Academic HR Manager by preparing and assembling materials for academic review cases. This may include reviewing the file for proper conformance to academic personnel policies, summarizing teaching evaluations, outlining salary and policy issues, etc. Assist with production of the CALL for academic personnel reviews.
Assist the Academic HR Manager in the faculty leave process and in producing reports and rosters.
Bachelor's degree in related area and / or equivalent experience / training.
Analytical, critical thinking, and problem-solving skills to analyze and interpret policies, procedures, and situations in a multi-faceted way and develop and implement creative recommendations and solutions within established guidelines.
Experience in, or equivalent to, human resources and payroll.
Basic knowledge of and ability to apply / interpret policies and procedures which govern academic HR.
Demonstrated strong communication skills, customer service skills and interpersonal skills.
Demonstrated ability to employ diplomacy and empathy which cultivates and maintains a positive interpersonal environment with internal and external clients.
Demonstrated ability to work with others from diverse backgrounds, using insight, tact, and diplomacy to facilitate reasonable outcomes in a manner that supports and advances the campus Principles of Community in all activities.
Excellent written and oral communication skills with the ability to draft and edit correspondence and reports; ability to interact effectively with university, faculty, administrators, staff and student employees.
Ability to coordinate a variety of projects simultaneously; ability to work under pressure of deadlines, multiple responsibilities, and high volume of work;
Ability to exercise flexibility, cope with ambiguity, frequent interruptions, changing priorities and competing deadlines;
Ability to pay strict attention to detail and work accurately;
Ability to work effectively as part of a team and individually;
Ability to exercise good judgment and discretion in handling sensitive and confidential issues in a large, complex organization;
Experience with databases; desktop computer proficiency, including word processing, email, calendaring software, internet research, and spreadsheets, and the ability to learn complex systems.
Math skills sufficient to calculate payments accurately.
Ability to analyze, apply and relay complex HR concepts.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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