The Indiana University School of Dentistry has been advancing oral health in the state and beyond since 1879, when it was founded as the Indiana Dental College. Over the past 140 years, we've become a national leader in preparing oral health professionals, conducting innovative research that has an impact on patients and the profession, and providing patient-centered care.
Greet and schedule patients, take payments and collect insurance information for the Orthodontics and Pediatric Dentistry clinics. Work closely with patients, students, faculty and staff by managing patient data and ensuring compliance with school policies.
Primary duties and responsibilities:
Schedule appointments by phone or in person and confirm appointments. Answer multiple phone lines, take messages, and return calls from voice mail. Coordinate appointments to allow for effective treatment and patient care. Manage recall list and call all patients who need appointments or who have missed appointments. Communicate with outside dental offices and new patients concerning patient referrals and scheduling.
Check patients in and out of the clinic. Assist patients with reviewing and electronically signing axium forms including proposed treatment plans, medical consults, HIPAA and consent forms, record releases, and attendance forms. Collect insurance information and payments. Provide estimated cost of procedures and the estimated number of appointments that may be required in order to complete treatment. Explain available payment options and help patients with payment plans and contracts. Schedule returning appointments.
Make certain all patients have had appropriate follow-up with all other team members and that communications are scanned into axium, and payments are up to date. Monitor reports and ensure accuracy of records. Look for missing charges and bring to the attention of clinic service providers.
Close out and reconcile cash drawer daily, following IUSD procedures.
High school diploma or GED and one year of work experience with patient/customer service.
Knowledge of clinic operations and dental terminology. Strong patient interaction skills. Time management skills. Ability to effectively communicate and exchange information with a wide diversity of individuals. Proficient with Microsoft Office and dental/clinical software programs. Ability to work on multiple projects, work with constant interruptions and assess and prioritize work. Knowledge and understanding of HIPAA standards.
Experience in a healthcare environment and/or dental office. Axium experience.
Working Conditions / Demands
Majority of shift in a stationary position. Must be able to operate a computer and telephone. Ability to communicate in written and spoken English with a variety of customers including those with English as a second language. Regular attendance. Annual TB test and up-to-date immunizations required.
We're located on the IUPUI campus in downtown Indianapolis, in close proximity to the IU School of Medicine, the IU School of Nursing, the IU Richard M. Fairbanks School of Public Health, several major hospitals, and the Roudebush VA Medical Center.
Salary Plan: CL
Salary Grade: 05
Job Function: Health Services
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.