Required Qualifications (as evidenced by an attached resume):
High School Diploma/GED (foreign equivalent or higher). Two (2) years of full-time clerical experience and/or one (1) year of Accounts Payable experience. Knowledge and experience with Microsoft Office to include Microsoft Word and Excel.
Preferred Qualifications (as evidenced by an attached resume):
Associate's Degree (foreign equivalent or higher). Three (3) years of full-time clerical experience and/or two (2) or more years of Accounts Payable or Business experience. Knowledge of Oracle AP Module. Knowledge of Jaggaer AP Module. Prior experience at a SUNY or other higher education environment in an Accounts Payable or Business setting.
Brief Description of Duties:
The Clerk II position will be primarily responsible for processing Research Foundation vendor payments and non-encumbered requisitions through Jaggaer (Wolfmart360) system and the RF Oracle system. The selected candidate will have strong communication and customer service skills and attention to detail.
RF Invoice Payments:
Review, audit, process and pay Invoices through the Research Foundation Payables module of Jaggaer (Wolfmart360) and RF Oracle ensuring a three-way match of the Purchase Order, Receipt and Invoice or a two-way match of the Purchase Order and Invoice plus the end-user's approval.
RF Requisition Processing:
Review, process and pay Research Foundation non-encumbered requisitions through Jaggaer (WolfMart360) and RF Oracle.
RF P-Card Processing:
Review and process clearing transfers of funds through RF Oracle for purchases made using RF buyer's procurement cards.
Review and troubleshoot any problems/exceptions related to electronic and imported invoices in Jaggaer (Wolfmart360).
Invoice Validation & Scanning:
Scanning and validating of invoices from Ricoh/Kofax to Jaggaer (Wolfmart360).
Participate in the payment reconciliation process.
Handle telephone and email inquiries from university personnel and university vendors.
Assist in scanning and indexing of purchase orders, requisitions, invoices and campus department approvals using the OnBase software for record retention.
Additional Duties & Responsibilities as Assigned:
Other duties as assigned.
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university The Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
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Department/Hiring Area: Procurement-The Research Foundation for The State University of New York at Stony Brook
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30am - 5:00pm Pass Days: Sat, Sun
Posting Start Date: Oct 14, 2020
Posting End Date: Oct 25, 2020, 3:59:00 AM
Salary Grade: N5
Appointment Type: Regular
Internal Number: 2002577
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.