DUTIES: - Execute purchasing duties and responsibilities in a timely, efficient, cost-effective manner - Participate in commodities contract negotiations; negotiate contracts and contract renewals - Work closely with sales representative to utilize and implement any automated or semi-automated procurement processes - Utilize existing RF and State contracts when available; when no contracts exist write and submit preferential pricing contract proposals to vendors to establish a contract for the Research Foundation - Execute and complete bidding process; prepare and submit request for quotations (RFQs) and request for proposals (RFPs) - Negotiate all purchase requests in a cost effective manner; utilization of alternative supplier/commodity as circumstances dictate through comparative searching methods; identify best price for all goods and services - Faculty liaison; research and resolve all purchasing concerns, needs, and discrepancies - Create/Update supplier record in Supplier Master File in accordance with RF's Policies and Procedures - Create and Maintain a detailed supplier information list; contract numbers, contact information, sales representative information etc. - Process purchase requisitions; generate purchase orders. - Place orders with suppliers/vendors in a timely manner - Monthly P-Card Reconciliation; work collaboratively with Central Office personnel to resolve billing/purchasing disputes/discrepancies - Amazon Business Account Reconciliation; ensure that all invoices are paid in accordance with contracted terms and conditions - Analyze purchasing monitoring reports and take corrective action as needed - Respond to Internal Revenue Service's (IRS) Notices promptly; e.g. IRS B-Notices - Property Control Reconciliation/Review; provide State Property Control Office with all pertinent equipment documentation and information - Work with supervisor to establish paperless processing for purchasing; document and publish the business process for procuring goods and services at campus level - Update policies and procedures for purchasing at campus level - Work closely with Associate Director/Director/Associate Vice President on special assignments (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: REQUIRED: B.S. in Business, Accounting, Economics, Marketing or related field. Minimum of two (2) years experience. Strong math, analytical, organizational, and communication skills. Detail oriented team player possessing negotiation skills and the ability to work independently. Understanding of business operations and processes. Strong interpersonal skills; ability to interact/work with a diverse number of people PREFERRED: Certified Purchasing Professional (CPP) Certification (preferred) Additional Info: Salary commensurate with experience. Closing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 9-20
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.