Effectively coordinate and manage the administrative operations for the department, relieving the Chairman of administrative details.
Coordination and administration of financial matters including but not limited to the following: annual budget, cost centers, grant project accounts, and the budget for the Characterization Center of Materials & Biology multi-user lab facility. Analysis, monitoring, reconciliation and reporting are conducted and presented to Chair and principal investigators. Oversees procurement for the department. Reconciles procards, purchases supplies for research labs and requisitions for equipment and services. Responsible for departmental appointments as well as supervision and hiring of support staff and student workers. Processes semi-monthly payroll and Timekeeper reporting. Works with faculty (principal investigators) to budget graduate research assistantship positions in their research proposals by providing payroll information. Processes STEM graduate assistantships, fellowships, and scholarships. Monitors GTA/GRA data and provides reports frequently to Chair and/or Dean. Interfaces with other units on campus by serving as OIT liaison, Designated Safety Liaison (DSL), Information Security Administrator (ISA), and Space Inventory Respondent (SIP). Performs other duties as assigned.
Bachelor’s degree. Two (2) years upper level secretarial experience or High School diploma with six (6) years of increasingly responsible administrative, secretarial and clerical or the equivalent experience.
Bachelor’s degree. Five years of experience in administration or business management including at least three years at the Administrative Assistant level or equivalent. Must have at least one year of supervisory experience. Person with 5 years or more in higher education, preferably graduate student related experience.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
Open Until Filled: No
Internal Number: 12960
About University of Texas at Arlington
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.