Performs high-level administrative duties in support of Section functions. Stays informed of activities relating to programs and initiatives, apprising the faculty of issues when deemed necessary. Coordinates information flow from the facultyâ™s office.
Independently coordinate the administrative needs of the Section and Faculty. Provide high-quality administrative support for the Chief and other facultyâ™s involvement with professional organizations, maintain daily calendar, travel arrangements, and other administrative duties. Perform conflict resolution when necessary.Â
Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.
Maintains and updates Web content, including social media.
Oversees and maintains the physical office space, ordering equipment repairs and upgrades.
Manages special projects, functions, and events related to the Section including lung cancer-related events and an annual lecture series.
Works with faculty prior to the course to prepare course materials, coordinates all event-planning details for the courses, works with legal on required contracts, and invoices companies after the courses are completed.
Manages monthly on-call schedule, including facilitating coverage changes as necessary.
Manages weekly continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details with independent decision-making and oversight.
Researches complex scientific information (i.e. Scholarly publications), submits budget applications and creates learning objectives to include in the CME applications.
In coordination with the Education Coordinator, assist with day-to-day operations of the Thoracic Surgery Fellowship program and rotating medical students.
Coordinates office functions, including developing and implementing office procedures and policies.
Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.
Assists in other personnel matters, including the faculty and staff recruitment and onboarding process.
Manages expense reimbursements according to established Section budget.
Prepares and submits correspondence with accreditation agencies.
May research, compile, and analyze data to create reports and proposals, including but not limited to financial and monthly reports.
Assists monitoring finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget.
Conducts regular studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
Performs other related work as needed.
Excellent oral and written communication skills.Â Â
Excellent interpersonal and customer service skills.
Ability to handle sensitive and confidential situations and information with absolute discretion.Â
Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.Â
Excellent problem-solving skills.Â
Ability to use appropriate resources to resolve an issue.Â
Ability to follow an issue through to resolution.Â
Considerable skill in working both independently and as a team member.Â
Ability to take initiative and organize and complete projects with minimal supervision.Â
Cover Letter (required)
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Internal Number: JR09259
About University of Chicago (UC)
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