The Office Coordinator will interpret and explain policies and procedures and answer questions pertaining to functional areas within central Human Resources (all classifications). Maintains current knowledge of multiple and complex human resources programs/functions in order to effectively communicate and apply appropriate information. Uses judgment in determining appropriate HR policies and procedures for different employee groups and Purchasing policies and procedures to support research community financial processes in Flint. The Coordinator will process payments to vendors and travel/non-travel reimbursements to employees and community partners; pull data from University systems to compile budget reports for sub-units and research teams. Process sub-award and Purchase Order invoices and initiate Purchase Orders; scan in financial documentation and save in appropriate folder(s) on Division Admin shared drive; update Division Administrative Forms (Financial/HR/Administrative) initiate the Account Review process on a monthly basis for all Division accounts; verify that transactions are accurate and complete and documentation is on file; work with Research Administrator, other Finance staff, and units/teams to verify and fix discrepancies. With direction from Research Administrator, initiate cost distributions, distributions of income and expense, and general error corrections for all Division accounts; initiate budget reallocations and transfers of funds. Reconcile business reply mail invoices and move mail charges to the appropriate accounts as well as track down documentation and attach to DV for service billings. Assist with updates to the Standard Operating Procedures and other Division policy documents; maintain Division Finance email inbox and manage Division Microsoft Teams website; categorize and distribute incoming mail.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; six months to one year of related and progressively more responsible or expansive work experience in customer service or in performing tasks related to the area of employment; or an equivalent combination of education and experience.
Bachelor's degree in business administration (or similar degree) or equivalent management experience. Three or more years of progressively more responsible general operations experience, preferably in an academic medical center or research environment. Proficient in MS Office products (Word, Excel, Power Point) as well knowledge of MSU programs and software platforms. Demonstrated understanding of financial and accounting principles and standards. Proven skills in the management of a diverse population of faculty, staff and students and in the application of affirmative action practices, and policy implementation. Knowledge of and experience in managing complex information and computer systems. Effective leadership and organization skills
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