Carnegie Mellon University's Department of Mechanical Engineering (MechE) is an educational leader in areas such as advanced manufacturing, bioengineering, computational engineering, energy and the environment, product design, and robotics. Roughly eight hundred full-time students are enrolled in our degree programs, including approximately 400 undergraduates, 225 Master of Sciences students, and 175 Doctor of Philosophy students. These students are supported by a collaborative team of 35 faculty and 25 staff.
We seek a self-motivated individual to join the Department of Mechanical Engineering's academic team to handle several processes that are vital to the success of the department. This person will work closely with faculty and staff to ensure students have the encouraging and welcoming environment vital to reach their educational goals. The core responsibilities include course management, data analysis, and general administrative support for the academic team. For course management, you will assist with the scheduling of courses, track changes and make updates to course information, and the hiring of students in course support positions. In addition, this person will be responsible for collecting and disseminating student/department data, assisting with several department events, and running student spaces. This role also supports the academic team with basic administrative support not limited to: drafting student letters, processing reimbursements and reconciling charges, and website updates. This position reports directly to the Manager of Academic Programs in the Mechanical Engineering Department.
Core responsibilities will include:
Coordinates all aspects of course scheduling, oversight of new course approval and tracking, room reservations, waitlist management, and serves as a proxy for grading when requested.
Manages the course support process, including course assistant, grader, and TA assignments.
Coordinates PhD student desk spaces and MS student collaborative space.
Updates website content related to academics.
Supports ABET data collection and documentation; Responds to requests for student/department data; Builds presentation of data; Assists with maintaining student files and d-lists.
Run reports for course enrollment data for Tech Spark billing 1 or 2 times each semester - coordinate this effort with Financial Analyst and Tech Spark staff.
Manages undergraduate faculty mentor matching.
Assist with organizing PhD defenses.
Processes reimbursements and reconciles P-Card transactions for Academic Team and functions of Academic Team.
Drafts Academic Team letters: international student status, skills verification, qualifying exam results letters, etc.
Assist with coordination of Academic Team events.
Provide assistance with recruitment and admission communications including responding to general graduate admission emails.
Back-up for Qualifying exam and seminar coordination.
Are you interested in this opportunity? Please apply.
1-3 years relevant experience
Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.
A listing of employee benefits is available at: www.cmu.edu/jobs/benefits-at-a-glance/.
Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
Primary Location: United States-Pennsylvania-Pittsburgh
Time Type: Full Time
Minimum Education Level: Bachelor's Degree
Internal Number: 2015601
About Carnegie Mellon University
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.