The Program Coordinator is a temporary position (16-20 hrs) in Undergraduate Medical Education (UME) at the University of Minnesota Medical School provides high-level facilitation and management for the Office of Learner Development.
Duties and Responsibilities
Program Management (40%)
Manages the day-to-day operations and complex schedules for director
Writes, edits, and rewrites program materials, workshop announcements, and other electronic/written materials related to programs
Gathers and analyzes data to assess the effectiveness and impact of programs and activities, identifying areas for improvement and implementing process improvements (i.e. cost-benefit analysis and accountability improvements)
Consults with students, staff, faculty, departments, and other stakeholders regarding programmatic needs for groups and individuals
Updates and maintains the website and other online sites [e.g. med.umn.edu, Canvas].
Prepares documents for EFS processing
Maintain organizational files and databases
Events Management (30%):
Oversees the planning and execution of major Learner Development annual events, and activities and workshops throughout the year including Orientation Program, Hippocrates Cafe, Resources Fair Webinar, Student Panels and Forums, and other events as assigned.
Work with student groups (i.e. Peer Mentorship Committee, Wellbeing Committee, Peers Supporting Peers, Peer Tutors) to coordinate and schedule multiple small-scale events throughout the year.
Provide back up to Events Manager as needed for major UME events
Student Group Support (30%):
Advises and consults on student groups, providing direction, guidance and administrative support to the Peer Mentorship Committee, Wellbeing Committee, Peers Supporting Peers, Peer Tutors, and other related groups as assigned
Assist in managing budgets for program student groups
Acts as a liaison between students, student groups, and departmental leaders
BA/BS with at least two years of experience or a combination of related education and work experience to equal six years.
Ability to work flexible hours — evenings and weekend shifts are required.
Demonstrated ability to take initiative, work independently, set priorities and meet deadlines while handling a wide range of complex administrative projects simultaneously.
Demonstrated experience with computer software required, including Microsoft Office Suite and Google Suite of Applications (Calendar, Drive, Gmail, etc)
Ability to use varying styles, approaches, skills and techniques that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace.
Experience supporting programs for Medical Students, Residents, or Fellows.
Experience with University of Minnesota systems (i.e., EFS, purchasing, Canvas)
Familiarity with Drupal website development basics (e.g., making updates, routine revision tasks) or capacity to learn
Ability to establish and maintain collaborative working relationships with all internal and external stakeholders from diverse backgrounds at all levels of the organization.
Ability to lift 50 lbs
Valid driver’s license
Internal Number: 337844
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.