Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Position provides diversified secretarial and administrative support for the Musculoskeletal section of the Department of Radiology and assists with day-to-day operations to ensure the section runs smoothly. This position supports six faculty and five fellow members and provides back up assistance with scheduling patient appointments for procedures, verifying insurance and obtaining pre-certifcations when necessary, as well as other duties as assigned.
PRIMARY DUTIES AND RESPONSIBILITIES:
Types all forms of manuscripts, correspondence, presentations, etc.
Assists with hospital credentialing for multiple sites.
Maintains and updates numerous calendars of physicians, meetings, lectures and on-call assignments, schedules meetings, arranges conferences and Zoom calls.
Coordinates catering services and organizes sections social activities.
Coordinates travel arrangements, including lodging, visa’s, passports, and expense reports.
Prepares/collects financial material for budgets and processes A/P documents, such as purchase orders, invoices, check requests and travel reimbursements.
Answers phone, screens and routes calls providing information in accordance with department policy.
Opens and routes incoming mail, distributes correspondence and other materials.
Serves as a coordinator for the Musculoskeletal Fellowship and International Observership Programs.
Updates the Musculoskeletal Section’s web page, including text, pictures and videos.
Coordinates facility maintenance.
Assists administrative/clinical staff during peak times, vacations/illnesses.
High school diploma or equivalent high school certification.
Three years of related secretarial experience.
Two years of college or business school.
Working knowledge of varied word processing and PC-based systems and other standard office equipment.
Familiarity with EPIC and AIS systems.
Ability to use discretion and good judgement.
Ability to maintain confidential information.
Excellent computer skills, including Microsoft Office: Word, Excel and Powerpoint.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Radiology . This position is for the Medical School Campus.
The hiring range for this position is $16.31 - 20.39 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.