Manages administrative and support services for physician-scientists in the Thomas E. Starzl Transplantation Institute. The majority of effort will go to assisting the Director of Hematopoietic Stem Cell Transplant and Cell Therapy. The incumbent will be expected to manage calendars, make travel arrangements, organize meetings (both internal to Pitt and with outside entities), plan itineraries, and prepare travel/ business expense reports and process disbursement requests. Assists with the preparation of grants, manuscripts, regulatory documents, budgets and letters. Updates and maintains faculty curriculum vitae, biosketches, annual performance reports, and licensing paperwork. Tracks submission deadlines and expiration dates for clinical and research requirements including licensing and training for faculty and members of their laboratories.
Liaison between academic institutions, industry, foundations and governmental agencies, including the NIH. Coordinates, organizes and manages all duties related to seminars and scientific conferences hosted by the office of the Director of Hematopoietic Stem Cell Transplant and Cell Therapy. Interacts with executives, administrators, faculty and staff, both within the University, and nationally and internationally. The candidate will also assist in ordering supplies for research lab staff and will assist lab staff in completing and maintaining regulatory and immigration documentation. Will coordinate the onboarding of new departmental hires.
Experience working in an academic researcher's office with knowledge of research laboratory and office practices and procedures. Extensive knowledge of English, spelling, sentence structure and grammar is required. Excellent typing and word processing skills required; previous experience with Microsoft Word and Excel required. Must be facile with web-based calendar solutions. An equivalent combination of education and experience will be evaluated.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets
Assignment Category: Fulltime-Regular
Job Classification: Staff.Administrator.I
Minimum Education Level Required: Associate
Minimum Experience Level Required: 2-3 years experience
Work Schedule: Monday-Friday, 8:30 am - 5:00 pm
Hiring Range: TBD Based on qualifications
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume
Optional Documents: Cover Letter
Internal Number: 20004997
About University of Pittsburgh
Founded in 1787, the same year the U.S. Constitution was signed, the University of Pittsburgh is one of the oldest institutions of higher education in the United States. One of three state-related research universities in Pennsylvania, Pitt is a member of the Association of American Universities (AAU), which comprises 62 preeminent doctorate-granting research institutions in North America.Pitt faculty members have expanded knowledge in the humanities and sciences, earning such prestigious honors as the National Medal of Science, the MacArthur Foundation’s “genius” grant, the Lasker-DeBakey Clinical Medical Research Award, and election to the National Academy of Sciences and the Institute of Medicine. Pitt scientists have defeated polio, unlocked the secrets of DNA, lead the world in organ transplantation, and pioneered TV and heavier-than-air flight, among numerous other accomplishments.Pitt students have earned Rhodes, Goldwater, Marshall, and Truman Scholarships, among other highly competitive national and international scholarships.Alumni have pioneered MRI and TV, won Nobel and Pulitzer Prizes, led corporations and universities, served in government and the military, conquered Hollywood and The New York Times bestsellers list, and won Super Bowls and NBA championships.