All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.
UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.
UW Medicine Supply Chain Management has an outstanding opportunity for a System Project Manager, Materials & Logistics. The System Project Manager is accountable to the System Director, Materials & Logistics, Clinical Operations of UW Medicine, and facilitates and leads system and entity-specific projects related to UW Medicine Supply Chain Materials & Logistics. The scope of this position includes process improvement, enhanced quality, and cost savings projects across UW Medicine with a focus on Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, University of Washington Medical Center, and UW Neighborhood Clinics.
Project Management and Leadership:
Facilitate and lead Supply Chain Materials & Logistics projects’ progress, processes, risks, and issues, and identify appropriate corrective measures based on accumulated input from team members and stakeholders. Escalate issues in an objective and actionable way.
Demonstrate the ability to take a lead role in interpreting and applying resolution techniques within a team assignment.
Manage diversity in the workplace.
Demonstrate effective communication and active listening skills, consensus-building, and problem resolution practices in order to achieve team goals.
Demonstrate creativity, imagination, initiative, and good judgment in developing, organizing, and implementing ideas and programs.
Lead, direct, and motivate diverse workers within a team-based assignment; effectively manage change in the workplace.
Monitor the progress of external dependencies and escalate as appropriate.
Maintain a detailed project plan based on information from project team members and stakeholders regarding completion of tasks, updates to estimates or resource requirements, interdependencies, and timelines. Review information provided by project team members and stakeholders to assess its quality and completeness.
Work with project teams to ensure that their detailed task lists are integrated and support the overall project timeline. Ensure that all groups work within common goals and assumptions, including testing, training, downtime planning, go-live planning, and post go-live support.
Ensure that a contingency plan exists for each key milestone in the project plan, specifying actions to be taken in the event that the milestone is missed.
Communicate project status, accomplishments, key issues, and risks to project leadership on an established project update frequency, identifying issues requiring resolution at the leadership level.
Monitor project team adherence to established principles for documentation of project deliverables, issue management, decision logging, action item management, project planning, scope management, budget management, and resource tracking.
Develop standard Post-Implementation Review Report to include project metrics and lessons learned.
Assist in vendor management and ensure that transition plans are developed and executed to transfer responsibility to the team(s) responsible for ongoing support.
Facilitate regular project team meetings and ensure that agendas, minutes, and other appropriate meeting tools are used.
Provide input, as requested by Supply Chain leadership, on team members' performance for inclusion in personnel evaluations.
Present project status and summary information at appropriate venues across the UW Medicine system.
Other duties as assigned related to process improvement and operational efficiency for UW Medicine Supply Chain Materials & Logistics-related projects.
Workflow design and validation:
Work with project teams and system- and entity-specific resources to document and evaluate the adequacy of the current state.
Facilitate decision-making regarding desired future state and assist in implementing identified organizational changes.
Assist sites in developing transition plans where the future state may not provide complete coverage of current business practices.
Create Risk Tracking tools to identify, prioritize, and monitor project risks.
Develop risk mitigation strategies and an action plan for identified project risks.
Create and educate project team on Change Management protocols.
Conduct departmental and system Change Management Readiness Assessments.
Monitor major workflows with a focus on continual process improvement.
When needed, develop options and recommendations for long-term training and application support processes and structure.
Coordinate system- and entity-specific resources and project teams to facilitate operational process changes.
Demonstrate the ability to work in a high-volume environment where great emphasis is placed on customer service and creative problem-solving skills.
Provide leadership to support planning and coordination of system and entity specific business process initiatives.
Bachelor's degree in Business Administration, Healthcare Administration, or related field.
Minimum of six (6) years of experience in Supply Chain and/or project planning. Expertise may substitute for degree requirements.
Skill set includes background and experience and understanding of operational flow, consensus building, and process improvement.
CMRP (Certified Materials Resource Professional
UW Medicine includes Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine, and Airlift Northwest.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.