Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Ophthalmology. This position is for the Medical School Campus.
Coordinates Clinical trials budget and billings programs.� Reviews clinical trial protocols to determine the cost of executing the protocol.� Using established parameters negotiates budgets with vendors.� Coordinates with numerous departments to establish study specific support plans and to determine the cost.� Serves as the single point of contact to facilitate data sharing between the University and Hospital billing matrix, a process for determining standard of care vs research funded patient billing.� Sets up billing plans for each study and guides the billing/budget assistant in their work.
PRIMARY DUTIES AND RESPONSIBILITIES:
Performs review of new protocols, amendments and Investigator initiated concept studies to identify study requirements.� Organizes into a schema and identifies procedures required by the study.� Identifies and differentiates between Standard of Care (SOC) vs Research (R) procedures for PI approval.� Distributes pertinent information to PI, pharmacy, nursing, lab, imaging and other departments as required to ensure schema accurately depicts the requirements of each contributor.
Establishes costs of each procedure and prepares a budget.� Negotiates fees for new procedures as needed.� Monitors fee schedule and recommends modifications as needed.
Coordinates with research regulatory staff to ensure each study’s consent form clearly identifies what procedures will be paid by the study and which procedures will be billed by insurance. (SOC vs R).
Reviews sponsor’s budgetary proposal and initiates contract negotiations.� Identifies discrepancies and prepares sponsor for WU proposals exceeding sponsor’s offer.� Confirms SOC vs R procedures.� Maintains regular contact with sponsor and facilitates inclusion of the budget into the formal Clinical trials agreement through regular contact with contracting staff in the Center for Clinical Studies.
Conducts a line-by-line review of all final Clinical trial agreements to insure final contracts accurately reflect the agreement.
Prepares an individual study plan to assist the study coordinators in completing study procedures and to ensure that supporting departments’ charges for study services are appropriately captured and billed to the study.
Based on the Clinical trial agreement and budget, establishing a billing plan for each project, determines billing milestones and initiates the billing process.
Monitors the work of the billing assistant ensuring that billing and collection activities are in accordance with established plan, track accounts receivables and aging.
Oversees the department’s participation in university/hospital research billing compliance program. Reports each study’s standard of care/ research procedure determination.� Reports enrollments and completion of clinical trial participation.� Serves as POC to trouble shoot compliance problems and questions.
Cross-covers for Senior Accounting Assistant and Billing Coordinator during vacations.
Equivalent of BS in business/accounting related field with five years of experience in finance or business management areas.
Knowledge of EPIC and OnCore.
Must be proficient in use of spreadsheets, databases and our computer application typical of an office environment.
The hiring range for this position is $47,985 - $61,193 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.