Cabrillo College

Budget Analyst

Job# 2020-01083

Salary: See Position Description

Deadline: 10/19/2020 11:59 PM Pacific

Full job description and OFFICIAL application available ONLY at:  http://50.73.55.13/counter.php?id=187225

Employment Opportunity

Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Staff at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!

This full-time, 12 months per year Budget Analyst (confidential-designated) position, performs complex professional duties in developing and administering the District’s preliminary and final budgets; performs financial, statistical and management analyses that support District financial and budgeting functions, programs and initiatives; provides sound professional recommendations and assistance in long-term financial planning and policy formulation; and performs related duties as assigned. This position is due to begin in November.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 44% are LatinX, 5% multi-ethnic, 2.75% Asian, 1.25% African-American, 1% Filipino, 0.25% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2019. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

As a confidential-designated staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Performs complex duties in developing and formulating the District’s preliminary and final budgets for consideration by executive management and the Board of Trustees; forecasts salary increase costs for employees and positions and calculates amounts to be budgeted for employee salary and benefit plan costs; calculates salary savings for vacant positions; works closely with and advises executives, administrators and managers throughout the budget development process; analyzes requests for new funding for staff and equipment and prepares budget “wish lists” for consideration by the President and Cabinet; locks down current fiscal year budget and makes approved changes to general ledger accounts following budget approval by the Board of Trustees.

• Enters final approved budget data in District accounting systems; monitors budget revenues and expenditures throughout the fiscal year; identifies and follows up on variances, taking or requesting action by others to correct any errors in posting to accounts or other discrepancies; approves and implements budget and expenditure transfers to resolve issues; performs a variety of financial analyses to provide information for management decision making; prepares special analyses and reports. 

• Conducts analyses of District organization restructuring proposals to identify and report on budgetary and financial impacts including impacts on sources of funding and changes in assignment percent­ages.  

• Participates in developing the Quarterly and Annual Comprehensive Annual Financial and Budget Report (CCFS-311) required by the State Chancellor’s Office.

• Calculates and reports on Teaching Units and Faculty Obligation Numbers used to determine the District’s state funding for the following fiscal year.

• Maintains and makes changes to the District’s position control system database based on President’s Cabinet and Board of Trustee actions to create, eliminate or modify budgeted work hours for posi­tions; assigns PCN numbers to new positions; reviews all personnel requisitions to ensure positions are properly authorized and budgeted and adequate funding is available.

• Performs confidential duties in calculating costs for “what if” salary and benefit change scenarios in connection with the District’s labor negotiations process; prepares data for management use during labor negotiations.    

OTHER DUTIES

• Maintains the District’s Chart of Accounts; assigns object and activity codes and prepares journal entries to correct accounting entries made in error.

• Participates in year-end close accounting activities, preparing and posting journal entries as required to reconcile general ledger accounts.

• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disabi­lity, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff. 

• Performs related duties as assigned.