Rutgers, the State University of New Jersey is seeking a Secretary I for the Neurosurgery department at the Robert Wood Johnson Medical School.
This position supports the clerical and administrative area in the Department of Neurosurgery to ensure daily administrative work schedules are completed in a timely manner.
The position creates and maintains filing systems, perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support the faculty members.
Among the key duties of this position are the following:
Must perform all the required secretarial duties, such as filing, copying, answering phones and welcoming visitors to the department.
Prepare timely administrative reports for senior management.
Schedule, arrange and organize board meetings, staff meetings and department meetings accordingly.
Update and organize databases and filing systems.
Must update and maintain academic calendars according to the needs of the residents, physicians and senior management.
Minimum Education and Experience:
Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience.
An additional year of experience is required in lieu of the secretarial program.
College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Required Knowledge, Skills, and Abilities:
Proficiency in typing and experience with word processing packages.
Demonstrated interpersonal skills.
Experience with additional software packages.
Posting Number: 20ST1732
Location: Downtown New Brunswick
Internal Number: 120131
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.