Senior Staff Assistant 5318BR Golisano Institute for Sustainability GIS Architecture
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Department/College Description Golisano Institute for Sustainability (GIS) is a global leader in sustainability education and research. We partner with business and government sponsors to solve complex, systemic problems. To do this, we use innovative approaches and technologies to minimize the use of materials and energy while maximizing outcomes. Our expertise, combined with our state-of-the-art research facilities, allows our partners to gain new insights, fuel innovation, and move forward. Our graduate and doctoral programs are challenging, inspirational, and world-changing. GIS graduates go on to become transformative agents of change within industry, government, academia, and the nonprofit sector. They are problem-solvers, visionaries, and decision-makers who want to create a better, sustainable world.
Detailed Job Description This position reports directly to the Head of the Sustainability Department of Golisano Institute for Sustainability (GIS) and provides critical administrative and student support to the Institute, the department faculty, and the department's graduate programs. In addition, the Senior Staff Assistant carries out necessary tasks associated with the process of hiring faculty, operational staff, adjuncts, research assistants, co-op's and student office workers.
This position will have, but is not limited to, the following responsibilities:
Provides on-campus staffing of the department on a daily basis (8am - 5pm) with consistent and dependable coverage to include greeting students, outside visitors, and faculty during normal working hours.
Provides information and administrative support to potential, incoming, and current graduate students, including orientation information, end of year events, course offerings, and program and Institute policies. Provides assistance and information regarding graduate assistantships and scholarships, scheduling, certifications, registration and matriculation procedures.
Provides direct administrative support to the Department Head and faculty. Manages administrative needs for the department including scheduling appointments and meetings, arranging schedules for prospective faculty, travel arrangements, travel expense reports, ordering equipment, hospitality and supplies, and reserving meeting rooms.
Point of contact for all paperwork related to graduate student records. Performs graduate student academic degree audits.
Reconciles department procurement card, including preparing internal purchase orders and obtaining receipts.
May be responsible for scheduling courses offered by GIS each semester.
Maintains proficiency in use of specialized administrative accounting, timekeeping and event management systems.
Maintains, updates and manages multiple electronic databases and distribution lists.
Prepares purchase requests as needed.
OTHER DUTIES AS ASSIGNED
Required Minimum Qualifications 2 years' administrative support
Proficiency in Microsoft Office Suite
Sensitivity to the concerns of a diverse student body
Ability to multitask and prioritize/handle conflicting demands to meet priorities and deadlines
Reliability and a commitment to maintain confidentiality
High degree of organizational skills and a strong work ethic
Ability to work collaboratively with other Staff Assistants within GIS, and with many diverse groups across campus
Strong interpersonal skills with the ability to provide a friendly and welcoming office environment
Preferred: Five years' experience preferred in an academic setting.
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .