Position Description: UCLA's Research Administration is a central administrative unit seeking a highly motivated and effective leader to manage a team of research finance professionals in the Extramural Fund Management (EFM). EFM provides financial management services to the campus research community in support of more than $1 billion dollars annually in sponsored awards. EFM is composed of three service areas that provide expertise and assistance to faculty and staff and serves as a liaison to research sponsors for financial management of externally sponsored awards.
Under the direction of the Assistant Director/Director, the Manager is responsible for the implementation, quality assurance, and management of the daily financial operations with a focus on one or more of the three service areas in the EFM, including Fund Management, Cash Management, and/or Research Finance Compliance (see descriptions below). The Manager is an active participant in the shared responsibility with the Principal Investigators and departmental fund managers for ensuring responsible stewardship in financial management of sponsored projects. Other duties involve the creation and continued support of training programs for EFM staff and the campus research community and adoption of a policy and procedures in post-award administration to formalize standards of operations and provide consistency throughout the office. The Manager assumes a leadership role on various management projects by facilitating groups, gathering facts from support staff, and arriving at solutions for sound recommendations to contribute to the goals and objectives of EFM.
Fund Management teams' responsibilities include review of expenses and other pertinent information to prepare accurate invoices and financial reports for timely submission to the sponsors. Accountants in the fund management team are primary point of contacts for the department and act as a liaison with the sponsors to provide timely and accurate answers to day-to-day financial management questions to support fiscal compliance with sponsor's and the University's policies and procedures. Cash Management team responsibilities include ensuring the timely collection of payments from sponsors by adequately assessing risk of outstanding accounts receivable accounts and taking necessary actions timely. Cash management team facilitates prompt refund to the sponsors when necessary and reports cash status to the sponsors. Upon cash receipt, payments are distributed to applicable funds. Research Finance Compliance (RFC) team's responsibilities include audit support, effort reporting, fiscal close, quality assurance, and training. RFC team ensures quality assurance within EFM service areas and offers training to EFM and campus to ensure that UCLA is well informed and remains in compliance.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.