Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
This position provides transactional and administrative support to the departments and programs in Arts & Sciences. Areas for support and systems used may expand or change as the role develops.
PRIMARY DUTIES AND RESPONSIBILITIES:
Initiate/review for approval purchasing transactions, maintaining paperless documentation for each.
Review all purchases for appropriate grant or university funding allocability & correct budget coding.
Review procurement card transactions for university and grant compliance; code for accurate budget reporting) for all cardholders. Alert cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit. Finish review for approval.
Process travel advances; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
Process internal and external invoices.
Review reimbursement requests for appropriate grant/university funding allocation & budget coding. Advise on compliance issues & resolve, prior to processing.
Enter requisitions into the Marketplace purchasing system and monitor the purchasing process.
Provide entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget adjustments.
Coordinate with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions; work with OISS to coordinate visa status for new employees and visitors.
Prepare accounting, financial, and budget reports as needed. Also assist faculty and departments with post-award grant reporting and reconciliation duties.
General Office Support:
Supervise student workers; provide clerical support, including general correspondence, receiving visitors, telephone calls, and E-mail requests; maintain department electronic files and records; order office supplies.
Perform other duties as assigned.
High School diploma or equivalent High School certification.
Two years office, payroll, accounting bookkeeping or business experience.
College coursework and three years’ related experience.
Department Name/Job Location:
This position is in the Department of Arts & Sciences. This position is for the Danforth Campus.
The hiring range for this position is $19.18 - $24.47 per hour.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.