Initial Review Date (IRD) The Initial Review Date for this job is: 10-05-2020
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
Dept Marketing Statement Position Summary
Under the general direction of the Assistant Accounting Director, the Data Entry department operates as part of Accounting Services, within Financial Affairs. Data Entry primarily provides services to Financial Affairs Accounting units and provides limited data entry and other services to various campus departments.
Under the supervision of the Assistant Accounting Director, the incumbent is responsible for specific data entry duties and other assigned tasks. The Blank Assistant III position requires strong knowledge of various screens and processes within the FIS Banner financial system, the UCPath payroll system and other specialized financial applications.
Pay, Benefits, & Work Schedule Salary Range: $23.92 - $26.20/ hour. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Staff Career appointment
Job End Date: None
Work Location: UC Santa Cruz Scotts Valley Campus
Union Representation: Clerical Unit (CX)
Job Duties 50% Administrative Key Entry Duties/Responsibilities: The Blank Assistant III performs various key entry or key verification duties utilizing key entry software and specific University financial application programs. These data entry duties include:
Journal Entry keying (cash receipts, recharges, TOE's, Payroll and other)
Various payroll-related information into ancillary systems as needed
Vendor payee 204 setup form
Accounts Payable purchase order related transactions
Reconciliation and entry of all deposits from the Cashier's Office, UCO Lick, and UNEX
Entertainment Reporting Forms (ERF) to reimburse individuals or departments
Enter new contract and grant subawards and change orders into Cruzbuy
Direct Payment Forms for Payroll, FAR, and FAST offices
30% Check Printing, Delivery, and Related Filing Duties/Responsibilities:
Oversee inventory of check stock and order more when necessary
Oversee check printers, ink stock, and printing each Tuesday and for emergency local checkruns
Ensure all checks and supporting enclosures are placed into envelopes and prepared for successful mailing
Ensure weekly checks are provided to Campus Mail Services or a 3rd party as needed if Campus Mail is not available
File away Tuesday and Wednesday checkwrite and ACH related invoices into filing system, as Financial Affairs is the Office of Record
20% Perform Other Adhoc Accounting Services Related Duties and Maintain Filing system Duties/Responsibilities:
As requested, pull supporting invoices/documentation from our paper filing system to support other campus unit teams.
Filing - Responsible for all Financial Affairs Accounting Services paper record keeping including long term storage tracking.
Perform specified office functions on a non-routine basis, as directed.
Assist with one-time urgent projects such as pulling and organizing data to support FEMA claims, etc.
Experience as a high volume data entry operator in a PC/LAN working environment.
Strong attention to detail and ability to maintain a high degree of accuracy and thoroughness.
Ability to learn quickly, exercise good judgement and understand oral and written instructions.
Excellent communication and interpersonal skills with the ability to demonstrate diplomacy, discretion, and tact when communicating with co-workers and individuals outside the University.
Experience working in a customer service environment with the ability to provide service to clients and vendors in a courteous and professional manner.
Ability to learn and adhere to internal control principles and systems, combined with a keen understanding of workplace confidentiality.
Successfully undertake multiple, concurrent responsibilities in an organized and methodical fashion, while being mindful of impending time critical deadlines.
Proficiency in the use of standard spreadsheet, database, word processing, and financial information software.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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