The Grants and Contracts Analyst will coordinate all activities related to the pre-award and post-award grants and contracts activities for the Institute of International Programs (IIP) within the Department of International Health. This position will provide financial support to Financial Manager, Director and IIP faculty. This involves proposal preparation, budget development, payroll, student hiring, management, effort, subaward and service contract setup and maintenance, account maintenance and oversight, paycard, billing, reporting, compliance, and close-out.
This position works independently on a variety of complex level grants/contracts, including those from UNICEF, NIH, US Funds, WHO, USAID, CIFF and Gates Foundation. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards. Will also work directly with management of non-sponsored funds and IIP payroll management.
Specific Duties & Responsibilities
Pre-award activities include proposal preparation, budget development, completing sponsored paperwork, creating proposal record, working with all sub sites to acquire required forms for subawards, application of appropriate indirect costs rates and cost calculations, assisting with budget justification assembling and setting up delivery for grant package to submit to sponsor.
Post-award activities include coordination in the preparation and implementation of administrative processes related to sponsored projects. Duties include prepare overall spending and financial reports, monitor monthly expenditures subawards, budget projections, payroll and expenditure transfers. Reconcile paycard and cash advance. Pre-review and post-review of effort forms. Preparation and maintenance of subawards, independent contractors, and service contracts from start to finish. Prepare, develop and review investigator financial reports using SAP and other institutional reporting systems to analyze and identify issues with expenses charged to the award to reduce the risk of over-expenditure for IIP faculty. Meet with faculty on a regular basis regarding the status of grants/accounts. Prepare 12- month salary support projections for all faculty PIs / support staff and identify potential support gaps. Advise faculty and staff on changes in sponsored research policies. Manage accounts to ensure grants and contracts are expended according to sponsoring organizations requirements and University guidelines. Create and maintain positive communication and working relationships with all areas within JHU; Sponsored Projects, Office of Research Administration, and Controller's Office. Review documents for financial, administrative, and operational compliance. Independently perform a variety of administrative and financial functions. Perform all other duties as assigned.
Payroll management: maintains system to track faculty/staff payroll information and generate reports/ implements system to monitor/resolve payroll issues: control salary, salary distribution/supplements/merit increases/terminate payroll. Monitor and retrieve overpayments. Processes promotions, transfers, reclassifications, salary increases, overtime, and casual employee's time sheet. Process and manage tracking for all SAP Internal Service Requests (ISR). Process new positions and employee information into SAP system. Coordinate placement of temporary staff as needed. Process student hiring and recruitment.
Minimum Qualifications (Required)
Bachelor's degree required.
Two (2)years of administrative/budgeting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Three (3) years progressively responsible experience in a related administrative/financial position, preferably in an academic setting.
Degree or experience in international health/nutrition, previous experience conducting literature reviews and meta-analyses.
Special Knowledge, Skills, and Abilities
Strong knowledge of MS Office, CATS, SAP, COEUS and HR shared services system preferred.
Ability to handle multiple tasks simultaneously and meet various concurrent deadlines in a fast-paced environment.
Strong knowledge organizational, interpersonal, and communication (oral and written) skills.
Strong analytical and problem solving skills required and attention to detail.
Proven ability to work independently and function constructively as part of a team.
Ability to maintain confidentiality.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines required.
Ability to work for periods of time without immediate direction required.
Classified Title: Grants & Contracts Analyst Working Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700 - $69,780 / Commensurate with Experience Employee group: Full Time Schedule: Monday - Friday, 8:30 am - 5:00 pm / 37.5 hrs per week Exempt Status: Exempt Location: 05-MD:School of Public Health Department name: 10001147-Institute for International Prgms IIP Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
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