Manages the day-to-day operations for programs and activities of the College of Pharmacy Dean's Office and administrative support for offices such as Information Technology, Communications, and Development.
Plans, develops procedures and coodinates small or medium-sized programs and events. These may include but are not limited to activites and administrative functions related to builidning faculities maintenance, college polices and procedures review, and student and alumni relations/events.
Develops a detailed portfolio of college events for which employee is responsible. The major components of this portfolio will be: Events and Meetings by Month, Timeline of actions for each event including but not limited to- invitations, audience, budget, items that need to be ordered. Follow up notes for each event- who attended, how to make it better, what was successful, what was not.
Schedules, reviews work and evaluates the use of PharmD Student Monitors for after-hours oversight of PharmD student building use and develops and maintains a spreadsheet regarding room usage and PharmD Monitor activities.
Directs student workers to help support administrative tasks in the UHCOP Dean's office.
May prepare or participate in the creation of operations and procedures manuals, and other written material and documentation. Develops, implements and maintains the College's Policies and Procedures folder in SharePoint.
Participates and assisst the Executive Associate Dean with coordinating building maintenance and management issues. May serve as property custodian/assistant for the Dean's Office.
Works with Executive Administrative Assistant to oversee program and cost expenditures and ensures adherence to budgets.
Coordinate and process procurement activities, including P-card/T-card, reimbursements, purchases, contracts, and travel, for the College of Pharmacy Dean's Office units (Information Technology, Communications, Development).
Prepares and processes gift transmittal documentation and thank you notes for Dean's signature.
Interacts with faculty, staff, and students to promote the goals and objectives of the program and foster future alumni relations. Cultivates and engages current alumni to maintain a relationship with the college outside of giving under the guidance of the Executive Associate Dean and the College Development Officer.
Develops and prepares acknowlegements, reports, correspondence, and informational and solicitation materials for various college development activities under the guidance of the college development officer.
Actively supports the college business office on specific tasks and responsibilities as needed.
Performs other job-related duties as assigned by the Executive Associate Dean.
Bachelors and No experience
Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
Experience: No experience required.
Work Complexity: Requires a detailed knowledge of a specialized or technical field. Work requires the direct application of a variety of procedures, polices and/or precedents.
Problem Solving: Requires the collection or a compliation of information or selection of the appropriate course of action according to routine well-defined methods, procedures or practices. Basic analytical ability is required, as in the comparison of numbers and simple facts in selecting the correct action.
Additional Job Posting Information:
-Experience in lieu of education
-Bachelor's Degree Preferred
Internal Number: STA006383
About University of Houston
Founded in 1927, the University of Houston is the leading public research university in the vibrant international city of Houston. Each year, we educate more than 40,750 students in more than 300 undergraduate and graduate academic programs, on campus and online. UH awards more than 8,000 degrees annually, with more than 200,000 alumni. UH is a Carnegie-designated Tier One public research university.