Under general direction, incumbent reports to the Administrative Supervisor. Position works in a team environment where administrative staff is responsible for the general administrative support of the Department. This includes supporting Department Administration, and Faculty; assist accounting area in researching and filing documentation, and/ or assisting the academic and human resources area in completing paperwork, gathering information, etc. The position assists in prioritizing, efficiently processing, and tracking administrative issues to ensure deadlines are met and tasks completed appropriately for the Department.
Previous experience providing administrative support to senior management. Demonstrated ability to work independently in complex working environment, adjusting priorities as needed based on assignments and understanding mission and goals of the department. Demonstrated skill in English grammar and syntax sufficient to evaluate written materials and correct errors. Demonstrated ability to follow instructions and perform duties reliably and with thorough attention to detail. Demonstrated skill in forming and maintaining cooperative working relationships with others, i.e. effective interpersonal skills. Skill in organizing work for timely completion of assignments. Thorough understanding of office procedures. Ability to independently develop innovative, logical solutions to difficult, unusual, or first time problems and provide recommendations for action. Skill to function in a team environment by establishing and maintaining cooperative work relationships with faculty, staff, and administrators. Excellent interpersonal and customer service skills excellent communications skills with demonstrated ability to write correspondence, policies, and analytical reports. Working knowledge of business document formats; letters, memos, advertisements, grant applications etc. Excellent Computer Skills including knowledge of Microsoft Word, Excel and Power Point. Flexible schedule to accommodate overtime due to special projects, conferences, time differences; deadlines, etc. Ability to retrieve documents from various clinic sites.
Experience utilizing UCI network systems. Demonstrated knowledge of School of Medicine, UCI campus and general UC accounting, purchasing, travel, and payroll policies and procedures. Knowledge of University branding for headers, flyers and announcements.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.