At Stony Brook Medicine, Facility Operations Assistant are valuable members of our team in the Receiving & Courier Services Department. This member provides routine direction and manifests to / from all Hospital affiliated clinics & locations throughout Eastern & Western Long Island, as well as the Metro NYC.
Qualified candidates should demonstrate excellent communication skills, time management skills, excellent knowledge of demographics, and interpersonal skills. Candidate must be organized and be able to pay attention to detail, while working with all levels of organization.
Duties of a Facility Operations Assistant may include the following but are not limited to:
Incumbent will be responsible for answering the phone making sure to identify themselves and manually log detailed information.
Incumbent will dispatch transport requests to / from the Hospital and its affiliated locations.
Incumbent will be responsible for maintaining work area clean, and organized.
Incumbent will assist with deliveries of Hospital orders delivered to the Receiving area when necessary.
Manually log all calls on a daily basis.
Gather data for scheduling of repairs, NYS Inspections, regular maintenance, etc. as needed, by filling out and submitting a Squawk Sheet to the Automotive Facility Operations Dept.
Other duties as assigned by supervisor.
Ability to perform medium to heavy physical labor.
Demographic knowledge of both the Eastern & Western Long Island as well the Metro NYC.
Ability to communicate orally, as well as read & write English.
Detail Oriented and Organized.
Some computer knowledge.
Ability to multi-task in a fast paced office.
Customer Service Experience
Telephone & Data collection experience
Special Notes: Resume/CV and cover letter should be included with the online application.
Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 5 panel drug screen*
Successfully complete a Background Check investigation.
Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
* The hiring department will be responsible for any fee incurred for examination.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here .
Official Job Title: Facility Operations Assistant 1
Job Field: Other
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Receiving & Courier Services-Stony Brook University Hospital
Schedule: Full-time Shift: Day Shift Shift Hours: 8am-430pm Pass Days: Sat, Sun
Posting Start Date: Sep 15, 2020
Posting End Date: Sep 30, 2020, 3:59:00 AM
Salary: As per civil service guidelines
Salary Grade: SG6
Internal Number: 2002442
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.