Initial Review Date (IRD) The Initial Review Date (IRD) for this job is: 9-28-2020
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
Dept Marketing Statement The Institute of Marine Sciences (IMS) is an organized research unit whose mission is to increase knowledge of the world's oceans and inhabitants to better understand their economic importance and the impact people have on them. Through this effort, IMS maintains the responsibility to encourage, develop, and support marine research and education and does this by providing research opportunities, resources, facilities, and support for scientists within the institute and with other marine research institutions.
As part of its mission's efforts, IMS launched the Fisheries Collaborative Program (FCP) to help foster research collaborations between NOAA scientists, UCSC faculty, IMS researchers, and students. The FCP's research activities include field and laboratory experiments, modeling, and computational studies and they involve marine and freshwater species and habitats where comprehensive studies are being conducted on the ecology and life history of Pacific salmonids and other fishes. The FCP serves to support and resource managers (e.g., Pacific Fisheries Management Council), fisheries, and resource science in general.
Under general supervision of the FCP Assistant Director, the incumbent will help support the administrative and operational needs of the program, including but not limited to: academic and staff human resources for 74 paid employees and 45 courtesy appointments; travel and other financial reimbursements; procurement; safety/training/onboarding support; and, web management.
Pay, Benefits, & Work Schedule Salary Information: $23.92-$26.20/hour. Salary comensurate with experience and qualifications.
Work Location: UC Santa Cruz Coastal Science Campus
Union Representation: Yes - CX Union
Job Duties 50% - General Administration Assist the Assistant Director and FCP Supervisors with human resources processes, including but not limited to recruitments, hiring, separations, performance reviews, and salary equity reviews. Assist with the preparation of grant proposals, annual reporting, and other documents as needed. Provide copy-editing and review of all final documents for compliance with proposal guidelines and requirements. Provide support to Assistant Director by assisting with special projects or events; perform other related duties as assigned.
40% - Business and Financial Management Prepare and ensure the accuracy and compliance of travel forms, entertainment reimbursement forms, direct payment reimbursements, campus recharge forms, purchases using ProCard, and CruzBuy purchase order requisitions. Answer basic questions about account balances and alert the Assistant Director and PI if any expense exceeds the current available balance. Monitor changes in campus or divisional policy and procedures. Provide training to new or re-train existing personnel.
10% - Website Management Maintenance of all existing web pages ensuring current, accurate content.
Related clerical and administrative experience and skills
Strong written and verbal communication and interpersonal skills sufficient to interact effectively, knowledgeably, and courteously with diverse groups of people
Strong computer and keyboarding skills, including Microsoft Office, Google Suite, and Adobe Creative Suite
Excellent organizational and time management skills and the ability to work accurately and meet deadlines with little supervision
Ability to learn, recall, explain and apply specific policies and procedures
Ability to exercise flexibility, initiative, good judgment and discretion in handling confidential matters
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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