Department: WCAS Interdisc Bio Sci Pgm Salary/Grade: NEX/10
The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community. The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Job Summary: The Program Assistant (PA) provides administrative and general office support for the Program Facilitator and Assoc. Director of the IBiS Graduate program. Responsible for the maintenance and upkeep of the website, databases, listservs, contact information and inventories. Sends out general email announcements, creates flyers and simple program advertisements, populates and makes seasonal and annual updates to recruit and alumni databases, keeps the web site current, enters and tabulates invoices and purchase orders into the Project Cafe system, provides primary phone coverage, and greets visitors, faculty and students.
Maintaining and updating website, databases, listservs, contact information, and inventories. Sends email and flyer announcements, tabulates invoices, tracks purchase orders, submits expense reports, inventories and orders supplies.
Participates in planning and executing of the non-scientific aspects of the annual recruitment weekends and program retreat. Includes facilitating travel, food and lodging, and assignment of host activities. For program retreat, coordinating retreat registration and lodging for participants.
Provides general administrative assistance including answering phones, distributing messages via listserv, email and web pages, and independently handling routine related requests as required or assigned.
A high school diploma and one year of administrative support experience or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
Attention to detail. Strong interpersonal, communication and organizational skills.
Good computer skills including word processing & spreadsheets, especially with Microsoft Office Suite programs (Word, Excel, PowerPoint). Skilled to readily gain facility with new programs such as FileMaker Pro and Access.
Project management or event planning experience; web maintenance design experience (Dreamweaver); facility with databases like Excel and Filemaker Pro.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 39327
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.