Research - Laboratory/Non-Laboratory, Staff/Administrative
Department: McC Research Administration Salary/Grade: EXS/7
Job Summary: Provides sole administrative leadership and intermediate problem solving in support of McCormick School of Engineering departments’ research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. Provides lifecycle pre- & post-award research administration to McCormick Engineering departments ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests & assisting with award closeout responsibilities. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations. This position will also maintain a departmental database of proposals and awards and participate in school-level sponsored research initiatives and projects as assigned.
Manages pre-award administration of grants &/or contracts.
Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
Establishes procedures at the small to mid-sized unit level related to pre-award administration.
Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
Manage representation of sub-recipients, cost sharing and administrative costs on a proposal.
Coordinates IRB and IACUC protocols.
Prepares &/or reviews complete budget.
Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings.
Completes post-award administration of research grants &/or contracts.
Reviews account establishment.
Manages effort commitments of key project personnel.
Approves high-value/high-risk expenditures.
Interprets awards documents.
Reviews and reports expenditures.
Verifies processing of cost share transactions.
Reviews award budget status with PIs.
Provides data needed for interim and final financial and technical progress reports.
Facilitates account close out activities, coordinating with ASRSP as needed.
Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
Participates in efforts to improve research administration including serving on university committees related to research administration.
Provides information needed to prepare interim & final financial reports
Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
Provides information to senior management that is used for department budgeting purposes.
Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Recommends changes to improve programs, policy &/or practice.
Resolves compliance problems & issues working in conjunction with faculty.
Resolves compliance problems & issues involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues.
Performs other duties as assigned.
Minimum Qualifications: A bachelor's degree or 2 years financial or administrative support experience. 2 years research administration + 1 year financial or administrative support experience in a research environment (total of 3 years).
Minimum Competencies: Organization, time management, detail oriented Multi-tasking, communication Self-starter, diplomatic, pro-active, manage stress Managing people
Preferred Qualifications: Two to four years of proposal/award management experience in a university environment. Certified Research Administrator (CRA) Understanding of OMB Uniform Guidance, Research Terms & Conditions (FDP) and agency-specific terms and conditions, including the NSF and PHS Grants Policy Statements. Knowledge of the NSF Grant Proposal Guide and NSF Fastlane. Knowledge of other electronic federal proposal/award management systems, including www.grants.gov. Knowledge of basic intellectual property principles. Policy Statement. Preferred Competencies: Knowledge of NU’s financial systems and accounting procedures.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 39313
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.