Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.
Department: 117539 - North Central District- Guilford
Location: Greensboro, NC
Essential Job Duties:
The Administrative Assistant in this position will provide administrative support to the County Extension Director and other staff of the North Carolina Cooperative Extension Service – Guilford County Center.
The responsibilities of the Administrative Assistant include:
Extensive work with budgets from numerous sources, including county, state, and grants and will have responsibility for tracking and reporting expenditures as well as monitoring spending policies.
Preparing statistical data to assist the budget preparation, reporting, monitoring and resolution of any discrepancies. The budget process requires attention to detail, tracking, and reconciliations.
Some Human Resources work is required.
Entering data on electronic travel, leave, and reporting systems.
Receiving telephone calls and visitors, responding appropriately and giving out detailed information to inquiries. Referring calls or visitors to the appropriate program or staff person when necessary.
Performing office support duties of file management, purchasing and maintaining office supplies, reviewing/screening mail, processing outgoing mail (including mass mailings).
Providing excellent customer service to call-in and walk-in clientele.
Providing excellent internal customer service to the agents and staff in the office.
Organizing and implementing recurring and special events as requested.
Keeping social media and website up to date and marketing events to the public.
Establishing and maintaining a variety of tangible files, filing and retrieving information as necessary.
Performing other related work as required.
Graduation from high school and two years of related experience; or graduation from a two-year secretarial science or business administration program and one year related experience
Must be dependable, prompt, and efficient in roles and responsibilities.
Experience with newsletter development, mailings, social media and written communication is crucial in this position.
Must be understanding of, and able to maintain confidentiality, especially as it relates to personnel issues.
Must have excellent customer service skills.
Strong written and oral communication skills.
Strong organizational skills.
Ability to respond to diverse clientele.
High level understanding of technology is desired.
Required license or certification:
Position Number: NC-00002608-0920
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or email@example.com. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
NC State University was founded with a purpose: to create economic, societal, and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we’re a preeminent research enterprise that excels in science, technology, engineering, math, design, the humanities and social sciences, textiles, and veterinary medicine.NC State students, faculty, and staff take challenges in hand and work with industry, government, and nonprofit partners to solve them. Our 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. Together, they forge powerful partnerships with government, industry, nonprofits, and academia to change our world for the better.NC State is leading efforts to curb nuclear proliferation, develop a smart electric grid, create self-powered health monitors, help farmers confront climate change, and build a new American manufacturing sector. Our award-winning Centennial Campus is home to more than 70 public and private partners — as well as the innovative Hunt Lib...rary, which Time magazine has dubbed “the library of the future.”More than 125 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.