The primary responsibility of this position is to coordinate all online and in-person events for the Hamilton Lugar School (HLS) of Global and International Studies, including conferences, panels, and visits from high-level dignitaries, as well as internal-facing events developed by the School's departments and units. Duties include, but are not limited to: operating Zoom sessions; coordinating travel arrangements, venue selection, research and identification of potential vendors and suppliers; booking photographers and videographers; working with caterers; onsite and online coordination including AV; oversight and preparation of event materials, and ordering promotional materials. This position is a member of the HLS Communications & Marketing team and will provide services and support to HLS Support Services as well as recruitment, student services, and careers staff.
Bachelor's degree and three years of experience in event planning and coordination.
Strong organization skills, including ability to multitask. Detail-oriented. Problem solving skills, with ability to be proactive. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with Zoom. Strong analytic skills, along with good professional judgment and maturity. Sound understanding of promotion and program planning. Ability to effectively communicate and exchange information with a wide diversity of individuals.
Experience in student relations, recruitment, and marketing. Knowledge of Indiana University systems and resources.
Working Conditions / Demands
It is imperative that the candidate provide professional customer service to all contacts of the School including students, prospective students, vendors, HLS faculty and staff and outside visitors.
Ability to plan events, make critical decisions, and resolve problems as needed during events.
Salary Plan: HR
Salary Grade: HR
Job Function: Temporary Hourly
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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