Facilities Management, a department of University Services, is responsible for the physical assets of the University to ensure a quality environment for students, faculty, staff and visitors in support of the University’s mission of teaching, research and outreach. The University of Minnesota’s Facilities Management department maintains 23 million square feet, currently divided into geographic areas, with an annual budget of $175 million. This position supports FM Operations on the TC and system (out-state) campuses by providing suitable data and advance planning of preventive, predictive and project maintenance. Recommends and develops continual improvement processes for workflow and data management. Performs data analysis to provide information leading to the development of action plans. Is the departmental Computerized Maintenance Management System (CMMS) expert to support staff through training and execution.
Responsibilities: 25% Planning
Provides advance planning and scheduling of preventative and project maintenance work. Assists in coordination with outside contractors, support vendors and Facilities Management staff.
Aligns preventative maintenance schedule with available funds and resources. Prioritizes activities to create a compliant and effective work plan.
Tracks planner work backlogs.
Supports the Contract Manager by assisting in the preparation of RFPs and requests for quotes. Collects, reviews and maintains Fire and Life Safety (FLS) and other testing and inspection reports.
Serves as the CMMS expert for the department.
Supports Team Managers and Supervisors by
Assisting in reviewing, understanding and approving invoices for consolidated contracts.
Leveling preventative maintenance workload.
Assisting in the procurement of necessary parts, tools and equipment.
Reporting; create basic BI reports, run and schedule web reports and analyze report information.
25% Maintenance Program
Recommends maintenance strategies for facilities and equipment.
Creates and maintains equipment, preventive maintenance and PM route data in CMMS.
Creates and maintains Fiscal Work Orders for each of the districts.
Creates purchasing documents for contracted services and goods.
Creates and maintains parts and part category data.
Creates and maintains Bills of Materials information.
Inventories and tags equipment, incudes site visits to out-state campuses
15% Customer Service/Communication
Provides and promotes customer-focused service, including equipment maintenance and cost reporting.
Design and set up of Planned PMs to maintain customer equipment with unique needs.
Reviews and recommends action on requests for new or revised PMs, new Equipment Names and/or Keywords.
Develops and modifies processes related to CMMs data management. Provides ongoing communication with FM management and craft maintenance personnel.
Communicates regularly with Energy, BSAC, the Call Center, Purchasing and CPPM.
5% Special Projects/Analysis
Provides ongoing program analysis to ensure the maintenance program is efficient and effective.
Participates in projects and teams to improve the University’s asset management process.
Acts as a subject matter expert in the design and review of COMPASS Training Modules.
Provides on the job training to new Planner/Schedulers and other University personnel who utilize CMMS.
Essential functions of Position
Utilizes related software tools to manage equipment, preventive maintenance and work order data integrity. Provide analysis to measure program effectiveness, to identify and plan continual process improvement opportunities. Support internal and external customers through training, reporting and process documentation.
Work Environment: 90% of work is performed in an office setting. 10% of work is performed in field areas including mechanical rooms and University buildings.
BA/BS plus at least four years of experience or a combination of related education and work experience to equal eight years; often the senior-most individual contributor in a department to whom other more junior employees go to for technical guidance.
Knowledge, Skills and Abilities:
Knowledge of preventive maintenance principles and practices.
Knowledge of building systems and equipment.
Ability to operate a computerized maintenance management system.
Knowledge of resource planning and utilization principles.
Knowledge and skill in procuring materials.
Knowledge of inventory management principles and practices.
Effective customer service skills.
Strong oral and written communication skills.
Organizational and time management skills.
Ability to work as a team player in a fast-paced, deadline driven environment.
Ability to gather and analyze information.
Knowledge and skill using a personal computer and experience using Microsoft Office suite (Word & Excel) for word processing and spreadsheets; experience using databases.
Internal Number: 337577
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.