The Assistant Research Administrator completes clerical and administrative tasks in support of unit's sponsored programs and research mission. This may include coordinating pre-award &/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis.
Typically assists with research projects such as:
Single Principal Investigator (PI) basic proposals, grants &/or contracts
Components of multi-PI or multi-unit proposals, grants &/or contracts
NIH RO1-approximately $250K/yr. over 5 yrs.
NIH R21-approximately $150K/yr. over 2 yrs.
Administers and maintains existing strategic plans, presenting a persuasive verbal and written case to prospects for supporting key programs and projects, effectively matching the interests of prospects to specific needs.
Presents and discusses the Feinberg School of Medicine’s fundraising priorities.
Based on assigned US-based territory, plans annual travel calendar of donor visits.
Develops a focused strategy to maintain and increase current giving by existing donors, primarily in the alumni community.
Ensures effective stewardship with all existing and future donors.
Completes pre-award administration of grant &/or contract activities.
Develops straightforward budgets using spreadsheets.
Updates bio sketches.
Formats & uploads files to electronic platforms.
Collects &/or distributes information both internally &/or externally to/from faculty, staff, students, etc.
Tracks proposal due dates and follows up/coordinates proposal routing as needed.
Completes routine post-award administration of grant &/or contract activities.
Processes purchase orders & cost transfers.
Reconciles budget statements.
Tracks expenses via spreadsheets.
Monitors project balances and end dates.
Coordinates core resource account set-up and maintenance.
Provides data needed for the preparation of interim and final financial and technical progress reports.
Processes account close-out activities.
Completes day-to-day financial transactional activities for grants &/or contracts (obtaining approvals as necessary).
Completes day-to-day financial transactional activities for department (obtaining approvals as necessary).
Processes travel reimbursements.
Assigns P-card expenses.
Purchases lab &/or office equipment &/or supplies, etc.
Monitors sponsored and non-sponsored budgets.
Ensures timely payment of invoices.
Provides financial data, analysis &/or reports for inclusion within grant, contract &/or department budget.
Tracks, update, process, and submit required forms &/or reports related to compliance.
Learns about compliance related issues & activities.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Organization, time management, detail oriented
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 39318
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.