This is a UC San Diego internal recruitment open to UCSD and UCSD Health System staff only.
UCSD Layoff from Career Appointment: Apply by0 9/15/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 09/18/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Department of Medicine (DOM) is the largest department within the UCSD School of Medicine and is responsible for fulfilling the teaching, research and clinical missions of the University of California, San Diego School of Medicine. The department employs approximately 500 salaried faculty, 168 academic appointees, 331 residents, fellows and postdocs and 480 staff personnel. Pulmonary, Critical Care and Sleep Medicine (PCCSM), dynamic nature often necessitates shifting priorities, creating new initiatives, and making changes to personnel and space assignments.
Under the general supervision of the Division Administrator, the Division Coordinator/Analyst will be responsible for providing the highest quality of analytical, programmatic, administrative and fiscal support to over 27 Faculty, 24 Staff Physicians, 10 VA Faculty, 3 Researchers, 16 Fellows, 2 Post-docs, and 94+ administrative, research and support staff. PCCSM is a dynamic division that changes with the nature and scope of Division and Department of Medicine operations, especially research activities. The Administrative Officer is responsible for the administration of the divisional program coordination and management of divisional financial, academic and research programs.
Coordinate and develop programs, adhering to program goals and objectives. Evaluate ongoing activities and provide feedback to the Division Administrator to maximize the effectiveness of the programs. Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
Bachelor's Degree in related area; and/or equivalent experience/training.
Three (3+) or more years of senior-level administrative and/or financial experience in an academic and/or research setting.
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
Strong interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Demonstrated experience managing complex calendars and coordinating events.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Solid knowledge of common University-specific computer application programs.
Excellent skills in short-term planning, analysis, problem-solving, and customer service.
Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
Ability to use discretion and maintain confidentiality.
Experience with Qgenda is highly preferred. If you possess this experience, please be sure to describe on your resume.
Employment is subject to a criminal background check.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.