The Senior Grants Manager will be responsible for all pre- and post-award management for a large complex grants portfolio of multi and varied grant mechanisms with a high degree of complexity including but not limited to, federal grants, industry, cross-institutional, and all involving multiple subcontracts. Grants managers have a responsibility to read, interpret and act on the guidelines that govern federal research as described in the 45 CFR 75.502 and individual program announcements. The Senior Grants Manager will serve as an information resource on complex fiscal policies and procedures. Interpret and administer university guidelines and sponsored research regulations; provide guidance to faculty and other project leads about university and sponsor policies.
Pre-award responsibilities include proposal and budget preparation (in support of faculty and other project leads); reviews and completes pre-award application requirements and submission. Reviews options for account set-up and makes recommendations to ORA, in order to appropriately manage new awards in accordance with sponsor requirements. Interaction with the HMS Office of Research of Administration and Office of Technology Development (OTD) on industry sponsored research agreements as well as OSP to ensure compliance with HMS, University, and sponsor regulations.
Specific post-award duties will include:
Daily monitoring of grants and contracts for Principal Investigator(s) to ensure expenses are paid according to contract and government regulations within budget limit and timelines.
Authorizing payments and approving expenditures including vendor invoices, individual reimbursements, and other accounts payable and receivables up to $25K. The SGM will oversee billing of subcontracts.
Maintaining accounting records coordination of timely effort reporting.
Submission of timely payroll changes for faculty and staff.
Monthly budget and expenditure project reconciliation, interpreting and applying financial and compliance-related policies.
Preparing financial projections by reviewing current financial status, forecasting future financial scenarios and suggesting alternative spending plans. Notifies PI's about any funding shortfalls and plan for contingencies.
Additional post-award responsibilities will include:
Maintaining close subrecipient oversight, ongoing monitoring of special terms and conditions.
Preparing financial updates/reports (including ad hoc reports) for Principal Investigators, sponsors, and Office for Research Operations and Global Programs and data analysis to present for use in planning and decision-making.
Performing special projects and other duties as assigned.
This is a three-year term appointment with the possibility of renewal contingent on funding.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Salary Grade: 056
Union: 55 - Hvd Union Cler & Tech Workers
Minimum 4 years of work experience managing a range of award types in a research environment, with both pre-award and post-award experience.
Bachelor's or Associate's degree in accounting or equivalent experience. 5 + years directly related experience in managing grants and contracts.
Financial and grant management experience in an academic/research environment, preferably at Harvard.
Ability to work in both a team and independently with minimal supervision.
Ability to handle complex and confidential information with discretion.
Excellent communication skills and the ability to work among a team and among many faculty members. Must have demonstrated experience with NIH policies and sponsored research regulations.
Advanced Excel skills and experience using financial data management tools.
Attention to detail and commitment to following through the details on assignments.
Dedication to continued learning.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 52540BR
About Harvard University Medical School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.