The Nursing Informatics department at Michigan Medicine works collaboratively with all of Nursing, Allied Health Partners, Office of Clinical Informatics, and Health Information Technology and Services, across all patient care areas to assess, plan, integrate and execute clinical technologies across patient care. This team helps develop policy, procedure, and workflows to enhance proficiency and effectiveness in a manner consistent with the enterprise level model of care, ideal patient care experience, approved standards of care; utilizing informatics principles and tools, particularly in relation to the Electronic Health Record.
The Perioperative Services Clinical Business Systems Analyst Sr applies clinical experience & knowledge of intraoperative nursing standards & workflows to ensure Michigan Medicine’s MiChart (Epic) OpTime application meets the needs of service leads, intraoperative staff and the Operating Rooms (OR) as a whole. This includes acting as liaison between the Operating Rooms & HITS OpTime team to address regulatory requirements, institutional/departmental needs & documentation burden reduction. The Clinical Business Systems Analyst also collaborates with the Office of Clinical Affairs, Good Tissue, Manufacturing and Laboratory Practices (GTMLP) Coordinator to validate that current allograft tissue policies, procedures & documentation meet the Joint Commission (TJC) standards and will pass intra-cycle monitoring & triennial surveys.
The Business System Analyst Sr’s activities promote quality, safety, efficiency & cost reduction for the Operating Rooms at all Michigan Medicine locations.
MiChart (Epic) OpTime
Conduct periodic review of OpTime Intraop Navigator sections; solicit improvement suggestions from end users & edit content as mandated by changes to policy/regulatory standards
Schedule & lead quarterly OpTime Intraop User Group meetings to identify necessary changes to OpTime functionality, documentation fields, category lists, etc.
Collaborate with OR Educational Nurse Coordinators (ENCs) & MiChart instructional designers/technical writers to maintain/create Intraop Tip Sheets & develop Intraop Navigator learning module
Observe OpTime Intraop class(es) to ensure content & materials reflect current OR curriculum needs
Customize OpTime dashboard/tools/reports to meet Service Leads’ needs
Update service leads’ OpTime Resource Manual (Job Aid) with MiChart instructional designers/technical writers
Customize MiChart Reporting Work Bench (RWB) reports for Service Leads & departmental needs
Specify requirements for MiChart Clarity reports as needed
Assist with Doctor Preference Card (DPC) creation, maintenance & global updates to meet CSIP goals
Troubleshoot issues with advanced case review, case scheduling, panel/procedure merging, DPC edits, etc.
Update/create DPC patient positioning templates as needed for Service Leads
Request new procedures in established format with service authorization, leveling, electronic consent & other details as required
Inactivate obsolete/unused procedures & corresponding Doctor Preference Cards as needed
Request modifications to Case Request Order Sets as necessitated by changes to procedures & DPCs to ensure correct procedure selection > case booking > Epic algorithmic DPC selection
Revise content/formatting of printed DPCs with user input (multiple versions with location-specific requirements)
Maintain Intraop one-step medication list according to standard format/nomenclature, route & unit of measure
Assist Pharmacy Billing with intraoperative medication documentation/billing issues
Support/prepare for MiChart upgrades, planned/unplanned downtime & Daylight Saving Time changes
Supply Chain Activities
Plan, execute & collect end-user feedback for VA/VAT-directed OR product evaluations
Identify & collaborate with clinical end users to assist Supply Chain with substitute/replacement product evaluation/selection in the event of back-orders/supply availability issues
Evaluate custom procedure pack contents with vendor & end users to identify cost- & time-saving opportunities; submit content lists/new product requests as indicated
Partner with Value Analysis to replace latex products with latex-free wherever feasible
Identify redundant products for consolidation/cost reduction opportunities
Advise on follow up for defective products
Reconcile ORMIS/PeopleSoft Product Categories. Create new PS categories in ORMIS in established format as needed; submit to OpTime
Identify & recommend how to configure latex-free equivalents in RCAT for Epic’s automatic DPC swap-out functionality for latex-allergic patients
Monitor daily DPC latex items/latex allergy reports; manually swap items and follow-up w/ OR staff as needed re: potential patient exposure
Review RCAT & Item Master to confirm descriptions & product categories are correct for trackable tissue/devices, fresh/frozen tissue, implants, latex items, limited reuse devices, etc. Coordinate corrections with Item Maintenance to ensure category-driven reports pull complete implant & supply usage data.
Assist with the catalog consolidation between ORMIS, PeopleSoft and QSight.
Assist with the planning and conversion from ORMIS to PeopleSoft and Syft.
Review/update allograft tissue implant policies, procedures & documentation with GTMLP
Create/submit proofs for necessary changes to Implant worksheet, EBL/Count worksheet & lab requisitions
Use ServiceNow to submit & track change requests
Coordinate submission of annual Chemical Inventory from all OR sites
Additional intraoperative quality/safety activities as needed
Identify clinical end users to assist OR Supply Chain with selecting substitute products in the event of a back-order/supply availability issue
Required Educational Requirement: RN Licensure in the state of Michigan.
Minimum of 5 years of OR experience as a Registered Nurse, preferably knowledgeable in several services or sites
Ability to work in a dynamic development environment and adjust to constant changing priorities, processes, and project plans.
Experience with MiChart (Epic) OpTime, including but not limited to service lead responsibilities, familiarity with OR RN documentation requirements, experience with reporting and build formats.
Extensive experience in/knowledge of RN circulator role
Demonstrated experience resolving complex integration issues involving multiple technologies and business areas.
Participation in the Optime Users Committee and Super User Program
Experience with understanding and documenting workflows and clinical processes, as well as creating solutions to support these processes.
Demonstrated proficiency using electronic organization methods & software, particularly Microsoft Excel & PowerPoint
Ability to work with large sets of data, either number or text, completing summaries or graphs
Demonstrated accountability & dependability
Demonstrated ability to promote professional, collegial, collaborative relationships & problem-solve with a multidisciplinary team
Excellent verbal & written/electronic communication skills
Current/recent participation in quality improvement initiatives
Knowledge of OR supplies, equipment and instrumentation
Supervision Received: Reports to the Chief Nursing Informatics Officer of UMH Nursing Administration and to the Administrative Director of Perioperative Services
Supervision Exercised: None
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 189278
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.