The Administrative Research Coordinator will be responsible for managing the day-to-day operations of the Administrative Offices of the Division of Research. This position will provide administrative support for the Vice Chair of Research, the Administrative Director of Research and faculty/managers involved in research.
The Administrative Research Coordinator will be responsible for managing the day-to-day operations of the Administrative Offices of the Division of Research. This position will provide administrative support for the Vice Chair of Research, the Administrative Director of Research and faculty/managers involved in research. Responsibilities will include: coordinating the daily schedule, making travel arrangements and coordinating speaking engagements; facilitating the timely response to correspondence; developing a system for reviewing, prioritizing and following-up on e-mail correspondence for the Vice Chair of Research; coordinating national and international professional commitments including preparing presentation materials, agendas, slides and PowerPoint graphics. Additionally, the incumbent will facilitate and coordinate new hires; track the time and effort of research employees; develop and implement effective office systems and procedures to support the Division's activities; coordinate Divisional meetings including agenda, attendance and minutes. The Administrative Research Coordinator will also develop and implement a system to effectively communicate and disseminate information to all Division and Departmental members regarding research items. This position will be responsible for ordering supplies for the Research Division and for preparing all invoices and travel reimbursements for processing; tracking divisional expenses as needed. The Administrative Research Coordinator will be responsible for CV, Other Support and Biosketch documents up to date for research faculty within the Division.
Requires bachelor's degree or equivalent in education and experience, plus three years related experience.
Must have the ability to work under minimal supervision.
Ability to set priorities and exercise sound judgment and initiative is required.
Prior experience with office coordination required.
Excellent problem solving skills and the ability to handle multiple tasks and follow through on the completion of projects is essential.
Ability to communicate clearly and accurately in a pleasant, courteous manner with both internal and external contacts is essential.
Ability to read materials and be able to succinctly and completely communicate summarized information to others is essential.
Facility with a wide variety of software including but not limited to Microsoft Word, Outlook, Excel and PowerPoint.
Experience Working in a University Academic environment preferred.
Experience in supporting research faculty preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 506933
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.