General Summary/Purpose: The Centers for Civic Impact (Civic Impact) are hiring a Budget Specialist to support the day to day financial operations of Civic Impact. The selected candidate will be responsible for monitoring the use of departmental sponsored and non-sponsored funding, processing financial transactions, providing budgetary reports to the Financial Manager and other members of the management team, and providing general operational support for Civic Impact and its associated centers.
This position reports to the Centers for Civic Impact Financial Manager and works closely with the Deputy Director and other staff of Civic Impact’s associated centers, including GovEx, GovEx Academy, and Applied Public Research.
Civic Impact is committed to working with communities that are focused on ending legacies of structural, entrenched racism and oppression. The Budget Specialist must be willing to think about reimagined government, knowledge, and engagement models through the lens of dismantling these legacies.
Please note that this position is not eligible for visa sponsorship.
Specific Duties: Financial (85%)
Initiate SAP expense reimbursements, check requests, shopping carts, etc
Process and manage all vendor and independent contractor (IC) onboarding paperwork
Work with procurement and accounts payable to ensure the efficient set up and processing of all vendor/IC purchase orders, check requests, and other financial transactions
Ensure spending is in compliance with both University and funding sponsor policies
Oversee both sponsored and non-sponsored accounts to ensure spending is in line with approved budgets and that accounts are in good financial standing
Manage procurement card and associated records
Monthly reconciliation of sponsored and non-sponsored accounts
Process both payroll and non payroll cost transfers
Initiate internal service requests (ISRs)
Run various reports in JHU's finance system (Analysis)
Other Administrative (15%) ● Order supplies, meals, general office items ● Manage office conference room calendars ● Book Civic Impact staff travel using central bill travel card ● Coordinate delivery of supplies and computing equipment to remote employees (may include local travel to and from campus/shipping store) ● Work in collaborative and flexible teams ● Other duties as assigned
Minimum Qualifications (mandatory):
High School Diploma/GED.
Three years of related administrative and/or budget experience.
Related coursework at the college level may substitute for experience to the extent permitted by the JHU equivalency formula.
Bachelor’s degree in finance, accounting, or other related field.
Familiarity with Johns Hopkins University policies and procedures governing procurement, spending, and financial tracking and reporting
Familiarity with Johns Hopkins University financial systems
Excellent communication and interpersonal skills
Ability to build an maintain relationships and clear communications with a variety of stakeholders
Proficiency using Microsoft Office Suite, Google Suite, and WordPress
Experience using project management and collaboration tools such as Slack
Excellent written, presentation, and research skills
Commitment to a collegial workplace
Capacity to work independently and in a result-oriented work environment
Budget authority (indicate dollar amount of budget managed and type/level of authority):
Oversight of $15million per year in both sponsored and non-sponsored funding. Budget Specialist would not have spending/rebudgeting authority but would have responsibility for overseeing the use of funds
Classified Title: Budget Specialist Working Title: Budget Specialist, Centers for Civic Impact Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.42 to $23.95 per hour Employee group: Full Time Schedule: 5/37.5 Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 60006654-KSAS - Centers for Civic Impact Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
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