Research Support - Laboratory/Non-Laboratory, Staff/Administrative
Duties/Responsibilities: Assist the Director and Lab Manager in the daily operations of the Anatomy Bequest Program including but not limited to:
Essential Duties and Responsibilities: Medical Research and Education Support (60%):
Work within the established framework to support and schedule medical education research and events
Communicate Anatomy Bequest Program medical education and research policies and procedures to researchers, clinicians, educators, students and other internal and external stakeholders
Facilitate re-consent projects as needed
Conduct end user site visits
Conduct long term loan follow up
Work as primary contact for evaluation of use process. Generate study proposals, anatomical material access agreements, and lab use agreements with researchers, faculty, and healthcare providers
Track agreements through approval process with proposal review committee, Controller’s Office, and Office of General Counsel
Track and schedule routine proposal and agreement updates
Schedule studies and laboratories and maintain study scheduling system
Answer telephones, respond to and initiate inquiries with researchers, clinicians, educators, and students
Create and maintain researcher/clinician/ faculty records on shared drive.
Schedule monthly proposal review meetings. Create agenda and document meeting minutes. Maintain all proposal information on shared drive
Schedule and participate in infrastructure committee meetings. Create agenda and document meeting minutes. Maintain infrastructure committee meeting information on shared drive
Coordinate donor transportation with transportation vendor.
Create donor cremation documents. Perform cremation quality checks as required.
Assign student and faculty lockers. Maintain locker records
Assign laboratory door access codes. Provide building access for users. Audit records periodically and remove access as needed.
Create and maintain student orientation disclosure records
Schedule daily deliveries to biological testing laboratory
Work on process improvement projects
Maintain equipment inventories
Enter work order requests for facility repairs
Human Resource and Finance Support (20%):
Interview and hire student employees
Assist with student employee on-boarding and training
Assist with student employee scheduling
Approve student timecards (backup lab manager when required)
Maintain student employee training records
Provide accounts payable support by reconciling monthly vendor statements
Provide accounts receivable support by reconciling weekly study information
General Responsibilities (20%):
Register staff for conferences, conventions, and continuing education
Renew staff Minnesota Department of Health professional licenses
Create medical education and research trend reports
Create medical education and research forms
Inventory and order lab supplies. Reconcile orders and maintain ordering records.
Assist with event planning
Maintain calendars and schedule meetings
Other responsibilities as assigned.
Clean the laboratory office.
All required qualifications must be documented on application materials.
BA/BS or a combination of related education and work experience to equal four years, for instance two-year college degree in science or healthcare with two years of experience working in whole body, organ, tissue, or eye donation; or in a healthcare related field with direct patient care.
Previous experience with complex scheduling
Previous experience with the creation, tracking, and maintenance of documents and records
Previous experience with databases and data entry
Advanced skill level with Microsoft Office Suite including Word, Excel, and PowerPoint
Advanced skill level with Adobe products
Advanced skill level with Google applications including Calendar, Gmail, Drive, and Docs
Proficient with medical terminology
Excellent written and oral communication skills
Ability to work in a professional and sensitive manner within an environment which works with dying, death and bereavement on a daily basis
Ability to function effectively in a regulated environment. Ability to consistency apply program policies and procedures to daily operation
Must maintain confidentiality of all donor related information and program operations.
Must be able to successfully complete a background check and a drug screen.
Must be able to field a high volume of electronic, telephone, and in person communications while providing excellent customer service
Must have strong organizational skills required to work in a complex program with frequent interruptions.
Must be flexible and adaptable to change.
Must be able to analyze operational systems for ways to improve efficiencies and suggest process improvements on a continual basis
Must be able to compose and/or prepare business correspondence, memoranda or forms that require intermediate writing skills, and legal/technical/scientific/or medical terminology.
Previous experience working in a regulated field
Previous experience working with process improvement software systems, i.e., SmartSheet
Internal Number: 337559
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.