This person provides confidential office secretarial assistance to the Vice President for University Integrity & General Counsel and other legal, risk management, and emergency management staff. This position reports to the Vice President for University Integrity & General Counsel.
Bachelor's degree, or equivalent education and experience.
At least seven years of experience as assistant to executive level administrators, with some experience supporting university executives or a law office.
Primary Duties/Essential Functions
Serve as private, confidential office secretarial assistant to the Vice President for University Integrity and General Counsel.
Provide secretarial services to other members of the Office of the General Counsel staff and risk management and emergency planning staff as time allows.
Coordinate functions of the Office of the General Counsel, setting priorities, delegating, and coordinating projects as needed.
Interface with internal and external constituents through telephone, email, and personal contacts, using diplomacy, tact, and a welcoming demeanor.
Manage and organize central office files and the General Counsel's office files.
Coordinate the VP and General Counsel's calendar, making travel and meeting arrangements as needed.
Draft correspondence, perform internet research, and edit memoranda and reports.
Ensure timely response to requests for action and information.
Serve as needed as recording secretary for staff and board committee meetings, attending meetings, developing agendas, and writing and distributing minutes.
Participate in the life of the university.
Work in tandem with other executive assistants to support of the work of senior administration and the board.
Assist with maintaining official university corporate documents and files, preserving and archiving for legal and historical record.
Responsible for daily electronic timekeeping as it applies to the scope of this position.
Perform other duties as assigned by the supervisor.
Good organizational skills, confidentiality, ability to exercise discretion and judgment in performing duties.
Able to learn procedures and retain information.
Knowledge of higher education and the local community.
Proficient in Google Applications and Microsoft Office suite software.
Excellent interpersonal, oral and written communication skills.
High degree of accuracy.
Attention to detail.
Need for sound judgment, ability to work independently and handle multiple priorities in a fast-paced, changing environment.
Ability to work under pressure, exuding a mature demeanor while multi-tasking in a deadline-oriented environment with accuracy and consistency.
Ability to work independently and meet deadlines.
Ability to work collaboratively with a team, as well as an independent contributor.
Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.
Self-starter with a positive attitude.
In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.
Continuous sitting four-six hours daily; intermittent sitting and standing.
Requires repetitive motion and sitting at computer keyboard.
Requires hearing and speaking on the telephone.
Meetings may require walking and/or driving to various university locations.
Ability to pull, push, bend to lower file drawers, grasp, reach up to upper file drawers and storage units, and lift up to 20 lbs.
Must be able to climb stairs multiple times in a work day.
Reading, writing notes, and computer monitor.
Pleasant office, comfortable temperature.
Azusa Pacific University is acting as an Employment Agency in relation to this vacancy.
Azusa Pacific University is a comprehensive, evangelical, Christian university located 26 miles northeast of Los Angeles, California. A leader in the Council of Christian Colleges and Universities, APU is committed to excellence in higher education. Offering more than 100 bachelor's, master's, and doctoral programs on campus, online, and at seven regional centers across Southern California, APU continues to be recognized annually as one of America's Best Colleges by U.S. News & World Report.