The Keck School of Medicine of USC (KSOM) is dedicated to improving the quality of life for individuals and society by promoting health, preventing and curing disease, advancing biomedical research and educating tomorrow's physicians and scientists.
The Department of Pediatrics- LAC+USC, is seeking a Residency Program Coordinator to join it's team.
Provides support and meets regularly with the Program Director concerning office management issues and activities and the status of projects.
Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations to the Program Director for improvement. May assist in program-level policy development.
Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance.
Provides both administrative supervision and support to residents/interns/fellows. Acts as a liaison between residents and hospital administration when necessary.
Establishes relationships and acts as a liaison to other Hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program Affiliation Agreements, and external rotations.
Oversees department-level trainee orientation.
Informs residents and trainees of inter and intradepartmental policy and procedure changes, with assistance from GME office,
Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, CRICO extensions, annual contracts, and initial and re-credentialing of trainees.
Manages materials for specialty-specific trainee exams and may assist with proctoring exams.
Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.
Maintains databases with resident and faculty data, including New Innovations.
Manages the evaluative processes of the trainees, program, faculty, and rotations.
Develops and distributes call schedule.
Oversees all purchasing for the office/program. Assesses equipment acquisition and training needs, and makes recommendations to the Program Director. Orders equipment and supplies for the training office.
Plans departmental annual events including recruitment, orientation, graduation, faculty retreats,as well as various meetings and program-related events.
Organizes meetings and prepares and distributes materials for conferences and lectures. Develops brochures, invitations, or advertisements for events/lectures.
Coordinates medical student rotations and, as appropriate, "observerships".
Creates and/or maintains external program advertising/media through websites, brochures, postcards, publications and other such media. Creates/edits annual publications regarding the program. Maintains program's website.
In applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season.
Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals. In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
Tracks and processes initial paperwork for visa requests, in conjunction with the Registrar and International Office.
Verifies trainees' status and activities as needed.
Assists in the preparation for ACGME Self Study, Site Visits, and internal/special reviews.
Assists in monitoring residents' duty hours and operative/case experience via regular review of data reports.
Receives inquiries from residents and applicants and triage as necessary to others within the department or in other hospital/PHS departments.
Performs other duties as assigned by the Program Director.
Successful Candidates Must Demonstrate: This person will use expert knowledge to generate and develop system scope and objective, analyze and evaluate existing or proposed systems and devise or modify procedures to solve problems using data processing. The Project Specialist will work independently on complex system activities. Salary Range: DOE
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 2 yearsMinimum Field of Expertise: Directly related project or administrative experience.
Internal Number: REQ20085233
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.