Grants and Contracts Coordinator (Accounting Specialist II) Centrally funded position.
The Accounting Specialist II will perform accounting and financial controls to support externally funded grants and projects for the National Institute for STEM Evaluation and Research (NISER) by maintaining financial and inventory records, budget analysis and management of expenditures, and account payables for department funds and grants. This position is responsible to the NISER director. This is a regular, non-exempt, full-time position. This position serves as the primary resource for guidance and direction for the NISER director and is responsible for oversight of all project related financial and human resource transactions. The position also assists the ORE business manager and finance head with budget planning and forecasting related to NISER projects.
COMPLIANCE *Team lead for compliance oversight of all externally funded grants and projects. Provide guidance and direction to NISER director on uniform guidance, fiscal policy, and agency agreements. *Proactively manage personnel impact of projects by reviewing agreements to identify and calculate any necessary pay/pay-funding changes for project-affiliated personnel. Provide guidance to PIs when hiring new project affiliated personnel and coordinate all hiring with business manager and department human resources coordinator. *Review all grant related transactions prior to processing for payment for compliance and accuracy to ensure that it is allowable, allocable, and within the scope of work of the project. Monitor budgets and expenditures regularly to be proactive in finding and resolving issues in a timely manner. *Act as liaison between Sponsored Projects Accounting (SPA), the Office of Sponsored Projects (OSP), and the NISER director and leadership staff. *Assist the NISER director with compiling and entering data for reporting on projects, grants, etc., as well as prepare responses/reports to campus and outside agencies/offices.
FINANCIAL *IRIS reviewer for institute. *Reconcile grant ledgers in accordance with UT policies and procedures. *Evaluate grant/project related purchases for goods and services to ensure that it is allowable, allocable, and within agency guidelines. Delegate purchasing to appropriate department personnel. *Process invoices: verify receipt of goods or services and charges are accurate; assign appropriate account/G/L codes prior to assigning to other department staff for IRIS entry and payment. *Provide oversight of all grant/project related travel requests, travel expense reports, guest travelers, and vendor requests to ensure it is allowable and within agency guidelines. Assign entry and processing to appropriate department personnel. *Process/complete the Schedule of Final Charges (SFC) and close accounts in close coordination with the Office of Sponsored Project Accounting. *Assist NISER director with budget planning, budget revisions, project extensions and other needs as well as with compiling and entering data for quarterly, semester, and yearly reporting on projects, grants, etc., as well as responses/reports to campus and outside agencies/offices. *Team lead for contract entry and vendor payment processing.
Internal Number: 198028
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