The Animal Procurement and Administrative Coordinator will provide full reception and administrative support as required for the effective operation of the Boston University Animal Science Center (BUASC). Under limited supervision, this position will procure laboratory animals according to research staff specifications while ensuring compliance and regulatory policies (IACUC, ASC, BU); review and verify all information and confirm orders with vendors; coordinate purchasing documentation and notify the appropriate staff of any discrepancies or problems; update animal ordering requisition data to reflect applicable changes; process animal transfers and adjust animal balance numbers as necessary; utilize university financial systems (SAP/Ariba) to create purchase orders and release invoice holds. The individual is expected to assure the prompt and accurate delivery of requested goods and to resolve any issues pertaining to animal orders placed. Serve as a resource for research staff and vendors regarding the animal procurement process. A significant portion of the Animal Procurement and Administrative Coordinators responsibility is to provide exceptional customer service as a BUASC departmental liaison between vendors, staff, colleagues, researchers, and accounts payable. This position will also work closely with the Office Manager to provide full reception and administrative support as required for the efficient operation of the Boston University Animal Science Center (BUASC). Administrative responsibilities include but are not limited to the following: answering the phone, greeting incoming guests, process facility access applications, coordinating import/exports, filing, and general office and facility supply ordering. The Animal Procurement and Administrative Coordinator is expected to demonstrate: good attention to detail, ability to stay calm under pressure, organizational skills, and the ability to multi-task. The individual must exercise initiative, independent judgment, and discretion within the parameters of their responsibilities. The individual is expected to work independently as well as in a team while providing a high level of customer service.
A Bachelors degree and 3-5 years experience or equivalent combination of education and experience is required. Demonstrated strong proficiency in MS Office Suite (MS Excel, Outlook, PowerPoint, SharePoint, and Word) preferred. Ability to learn new computer applications. Exceptional attention to detail with strong interpersonal skills. Demonstrated initiative and diligence to follow-up with customers. Proven clear and effective communication in resolution of issues and concerns between vendors and internal departments. The ideal candidate will be a self-starter and quick learner, a strong team player able to work in a dynamic environment. Previous experience is preferred. Knowledge of SAP or Ariba a plus.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.
Internal Number: 2611
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