Rutgers, The State University of New Jersey is seeking a motivated Patent Administrator for the Office of Research & Economic Development.
The Patent Administrator will be responsible for certain phases of intellectual property docketing as well as the intake, review, and processing of electronic and print communications to and from the university as they relate to the ongoing invention disclosure, patent application preparation and patent application prosecution process, so as to ensure timely actions, as necessary, for the protection of the University's intellectual property.
Candidate will also be responsible for creating and obtaining executed formal documents from inventors, populating and maintaining selected data fields in our patent database (Inteum), ensuring data integrity of the patent database, following up on any inaccurate, incomplete or required information, creating physical and electronic files for file retention and updating such files on a regular basis, preparing and sending selected types of correspondence to inventors and law firms in accordance with current Standard Operating Procedures, reviewing in-coming and outgoing documents for completeness and accuracy, and completing/coordinating other duties or special projects, such as report generation, as assigned by the Assistant Director of Intellectual Property or the IP Manager.
Among the key duties of this position are the following:
Assists the IP Manager with timely data entry, tracking, storage and maintenance of electronic communications to and from the University as they relate to the ongoing process of invention disclosure, patent application preparation, patent application prosecution and issued patent maintenance.
Prepares and drafts correspondences to the inventors in accordance with ORC's current SOP's (reporting of patent prosecution matters, such as filings, publications, issuances, etc.) to timely keep the faculty apprised of the status of their respective Notices of Invention (NOI's) and filed patent applications.
Assists the IP Manager to ensure data integrity of the patent database. Responsible for timely data entry, storage and maintenance of all electronic and print correspondence related to formal documents. Diligent following up of any missing formal documents, inaccurate, incomplete or missing files, required data and creating and organizing physical and electronic patent legal files for patent file retention.
Obtains in a timely manner executed formal documents from inventors (executed NOI's, Assignments and Declarations) and Rutgers management for Power of Attorney's, arranging for notary public when necessary and review of incoming and outgoing documents for completeness and accuracy for response to US Patent Office notifications and completeness of records.
Obtains in a timely manner the necessary documentation (such as patents and publications) to prepare Information Disclosure Statement filings.
Schedules meetings and conference calls, assist in special projects or other duties assigned by the Assistant Director of Intellectual Property or the IP Manager.
Coordinates ORC monthly national phase deadline (DP3) triage meetings.
Coordinates the annuity payment process, maintains database integrity, audits entered information for accuracy, keeps abreast of US and international processing rules, makes suggestions regarding process improvement.
Minimum Education and Experience:
Bachelors' Degree required.
Minimum of two (2) years' relevant experience is required for this position.
Equivalent experience, education and/or training may be substituted for the education requirements.
Required Knowledge, Skills, and Abilities:
A basic but clear understanding of the details of the patenting processes in the US is required for the candidate to function effectively in this position.
The candidate must be detail oriented, thorough, have excellent communication skills, be able to work independently to meet deadlines, and have a proven ability to use a complex database, such as to enter and manipulate data and manage the generation of reports to be output from the patent database.
The position requires the creation of daily communications to keep the inventors abreast of developments in their respective intellectual property, e.g., by email, regular surface email or Express Mail correspondence related to filings, publications and issuances of patent applications.
The candidate will also be instrumental in creating, obtaining and securing original executed documents for use at the United States and Foreign Patent Offices, as well as for the University's records.
Two to three (2-3) years experience in a professional law firm as a patent legal assistant.
Familiarity with the International patenting processes (e.g., PCT and EPO.
The position will be responsible for mastering software tools at the USPTO website (e.gl., PAIR), and other standard patent related search engines. In addition, the position would be responsible for mastering use of Inteum, our patent database, and creating professional reports using Excel, Word and our Inteum patent database.
Physical Demands and Work Environment:
Ability to lift or exert force up to 25 lbs.
Posting Number: 20ST1604
Location: Piscataway (RBHS)
Internal Number: 119444
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.