Purchasing Assistant II - Facilities and Services 15477
The Facilities and Services department at West Virginia University is seeking applications for a Purchasing Assistant II. This position is responsible for conducting a full range or warehousing and receiving services for West Virginia University, which includes maintaining inventory control of ordered items, all items stocked inventory issuing/delivering supplies and materials. Processing returns for damaged, incorrect, excess surplus materials, and documenting all transactions. Processing materials into TMA for the proper location of materials to be placed into stock at four different warehouse locations. Unload materials on trucks from various vendors, receive and process paperwork through TMA. Process damaged or incorrect material to be sent back to vendor for correct item, file and keep records of returned items, and core charges for compressing items that are shipped back to vendors.
In order to be successful in this position, the ideal candidate will:
Purchase materials and supplies under $5,000 using a University issued PCard in the incumbent's name. Purchase materials and transports from local vendors (ten-mile radius). Purchase various types of gases (oxygen, freon, propane, acetylene, etc.)
Perform shipping and receiving duties daily by processing materials into the Facilities Management TMA database computer system. At times the incumbent would also serve as a central institutional receiving representative and with a high degree of customer service fill the requirements and duties needed to make the Facilities warehouse a campus leader.
Unload various types of plumbing, electric, HVAC, and custodial materials daily from various vendors (UPS, Fed Ex, freight trucking companies, etc.) On a daily basis, use a forklift to unload and load heavy material for 12 craft shops, Assistant Directors, Managers, Supervisors, Project Managers, and other departments throughout West Virginia University Campus.
Check delivered materials and match items with purchase order and packing slip. Sign and date packing slips.
Crate materials for return shipment to vendors for damaged or incorrect items. Contact shipping company (UPS, Fed Ex, Freight Company) to pick up items to be returned. Ship compressors, motors, and damaged stock back to various companies. Including all hazardous waste material sick as batteries, mercury vapor bulbs, etc.
Contact companies on a daily basis for shipping dates from two weeks lapse time from faxed purchase order.
Identify and mark with correct stock number received materials, distribute to campus including the main warehouse and two satellite warehouses.
Contact supervisors, managers, maintenance and operations personnel, project managers, plus grounds and labor when material has been received. Maintains a call list and signing log for supervisors, managers, project managers and workers to sign upon dispersing materials.
Maintain receipts of One Time Purchases (OTP) for various maintenance and operations units, Managers, Supervisors, and Project Managers for projects being done on the University Campuses.
Contact and refax purchase orders to various companies if needed.
Use Facilities Management TMA database, process stock material, one time purchases, returns, credit card purchase orders, on hand adjustments, sales from stock in the Warehouse, receiving, parts, records, transfers, work order withdraws, records for returns, and looking up carious department transactions. Using database for records of various gases (Freon, propane, oxygen, acetylene, etc.) for stock and withdraw. Inventory gashouse.
Operate warehouse equipment such as forklifts, and other motorized equipment for pick up, delivery, and storing of materials.
Pay Grade: 12
Up to 18 months of education/training beyond high school or equivalent combination of education/experience.
Two (2) years of experience in the following:
General Warehouse experience
Inventory practice principles
Computerized inventory management
Receiving different types of materials, etc.
General understanding of sometimes complex bookkeeping and recording needs. Knowledge of building trades.
Demonstrated complete understanding of warehousing.
Ability to follow oral and written instructions.
Knowledge of inventory methods.
Knowledge of Facilities Management TMA database.
Demonstrated mathematical skills.
Ability to bend, stoop, lift, and carry items up to 100 pounds.
Ability to climb ladders for storage.
Ability to operate forklift and similar equipment.
Ability to operate a state vehicle.
Good eye to hand skills.
Ability to organize, recognize and itemize numerical items.
Ability to follow OSHA guidelines and associated codes.
Knowledge of State Procurement guidelines.
Ability to assign stock numbers on proper materials for different warehouses and assign locations for material.
Ability to look up stock number of parts, credit card orders, and one time purchases.
Daily carrying of heavy items (over 50 and up to 75 pounds).
Periodic working in diffucult or awkward positions.
Occasional lifting of very heavy items (over 75 and up to 100 pounds).
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/
West Virginia University is proud to be an Equal Opportunity employer, and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Sep 8, 2020
Posting Classification: Classified
Exemption Status: Non-Exempt
Benefits Eligible: Yes
Internal Number: 211283
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.